Project Management Systems Support Analyst (0043)

Project Management Systems Support Analyst (15.23)

OCT Consulting is a business management and technology consulting firm that supports Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT currently has an opening for a Project Management Systems Support Analyst to work with a technology division within the office of a federal client. The Systems Support Analyst will manage project documentation, facilitate Agile processes, and ensure effective stakeholder coordination and project execution.

Day to day responsibilities include:

• Administration:
• Administer SharePoint or MS Teams sites and other tools storing team documentation to ensure adherence to governance standards regarding data stewardship.
• Facilitate meetings and document due outs and action items.
• Provide other administrative support as needed.
• Coordinate meetings with stakeholders and clients including observations supporting audits.
• Regularly meet with the client to communicate schedules, milestones, and risks associated to the implementation and/or operation of the system.
• Scrum Master:
• Facilitate daily standup/scrum meetings; sprint/kanban planning; scrum of scrum/cross team meetings; product backlog refinement meetings; sprint reviews/demos; team sprint/kanban retrospectives.
• Support requirements documentation.
• Document standard operating procedures & internal processes to support team and Agile best practices.
• Provide Agile training to new team members.
• Facilitate project closing and document lessons learned.
• Project Support:
• Provide and adhere to established project management best practices as identified in the Project Management Body of Knowledge (PMBOK).
• Consult and assist in enforcing project scoping.
• Support quality control of project deliverables and customer service.
• Support internal and external audits of financial systems.
• Assist in generating monthly project review slide decks and briefings.
• Generate project status update documents.
• Facilitate risk management best practices.
• Maintain project schedules and communicate schedule, milestones, risks, mitigation strategies, and resource information with the client to promote awareness and for updates to the IMS.
• Communicate project status.
• Support government staff with identifying, monitoring, and mitigating risks and issues.
• Maintain status of product backlogs.
• Obtain stakeholder feedback to ensure products are meeting user goals.
• Bring recommendations to promote process optimization and organizational growth to government staff as deemed necessary.

Requirements

Qualifications/Requirements

• Must be a US Citizen.
• Must hold an active DoD Top Secret (TS) clearance.

• Bachelor’s degree in Business Administration, Information Systems, Project Management, or related field.  
• Minimum of 5 years of progressive experience in supporting project management, Agile methodologies, administration, and stakeholder coordination.
• Prior experience in Agile environments, particularly as a Scrum Master or Agile Coach, facilitating Agile ceremonies such as sprint planning, retrospectives, and backlog refinement.
• Ability to train and mentor team members in Agile best practices.
• Experience with Agile project management tools.
• Knowledge of Project Management Body of Knowledge (PMBOK) and Agile Practice Guide principles.
• Proficiency in SharePoint, MS Teams, and other collaboration/documentation tools preferred.
• Experience managing meeting coordination, action tracking, and audit-related documentation.
• Strong organizational skills to ensure governance compliance and maintain accurate project records.
• Excellent communication and facilitation skills.
• Current PMP (Project Management Program) certification is highly desirable.
• The primary place of performance will be at client facilities in the Washington Metropolitan Area (WMA)/ National Capital Region (NCR).

Benefits

Benefits

OCT offers competitive compensation packages and a full suite of benefits which includes:

• Medical, Dental, and Vision insurance
• Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee’s gross salary
• Paid Time Off and Standard Government Holidays