OPS SENIOR CLERK - 64853373 (Pending Reclassification)

Requisition No: 817854 

Agency: Department of Health

Working Title: OPS SENIOR CLERK - 64853373 (Pending Reclassification)

 Pay Plan: Temp

Position Number: 64853373 

Salary:  $15.75 Hourly 

Posting Closing Date: 12/13/2023 

Total Compensation Estimator Tool

OPEN COMPETITIVE JOB POSTING

Pending Reclassification

 

Your Specific Responsibilities:

This is a position providing support in an integrated clinic setting within the Office of Medical and Dental Services (OMDS) of the Okaloosa County Health Department (OCHD). This position provides clerical support for the administrative operations within the Medical Record section including maintenance/tracking and the storage and/or destruction of medical records, sending and receiving faxes via digital fax, scanning and attaching medical records to appropriate Electronic Health Record (EHR), and routing direct messages to the appropriate staff. Ability to function in a fast-paced work environment is required.

 

Oversees daily operations within the medical records section which involves: Preparing medical records as needed for clinical appointments, filing, and scanning paper documents and attaching these into the EHR. Maintains, scans and attaches all medical documents and correspondence ensuring charts, forms and documents are organized in the EHR and/or paper record according to established guidelines and filed appropriately. Additionally, ensures that all medical records are signed out appropriately and records are tracked and reconciled daily. Always ensures confidentiality of medical records. Maintains strict security of the medical records room.

 

Sends for and receives copies of medical records from outside agencies via digital fax. Attaches received medical records to appropriate EHR and ensures other received faxes are routed appropriately. Ensures all legal requirements for confidentiality are met and proper release is obtained before sending or releasing records.

 

Follows established Florida Department of Health (FDOH) records retention policies; purges medical records, prepares and sends records for storage/destruction up to twice yearly. Prepares all other personal health and administrative records for the Medical Services section for storage and/or destruction.

 

Serves as Information Custodian for the designated information set of Medical Records. Responsible for the security and confidentiality of all information contained within this information set. Responsible for working with the Information Security Officer to ensure all applicable rules, regulation, and policies regarding the security of information are enforced with respect to this information set.

 

Serves as back-up for appointment line attendant. Schedules appointments following designated appointment template and scheduling guidelines.

 

Follows established FDOH and OCHD guidelines for routing and responding to all direct messages received from clients via Patient Health Portal in HMS. Maintains log of all incoming and outgoing direct messages. Receives incoming supplies into the Medical Services storeroom and informs the appropriate department immediately upon their receipt.

 

Participates in training, workshops, in services, conferences, staff meetings and other activities related to public health.

 

Performs all other duties as assigned in support of the Agency’s vision and mission. 

 

Qualifications:

•           Secretarial and/or clerical experience preferred

 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

 

Where You Will Work:

Okaloosa County Health Department - Fort Walton Beach, FL

 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

 

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participatio