Executive Assistant - MM Seneca Investments

Click here to watch a video by Matt from MM Seneca Investments:

• https://youtu.be/ySOWsZ45E08

Matthew McDonnell is a highly successful serial entrepreneur and private investor. Matthew is in the process of selling a multifamily portfolio to a prominent developer, as he aims to embark on a new partnership in his home state of Texas. He is actively involved in real estate technology investments and has recently formed a partnership focused on managing Series Seed and A round funds for real estate technology companies.

To effectively navigate these ventures and manage his various passive investments, Matt is seeking a highly capable Executive Assistant.

In this pivotal role, you will have the opportunity to directly support Matt and his wife Melissa in various aspects of their personal and professional lives. As an essential member of the team, you will play a key role in freeing up their time to focus on their unique areas of expertise and enjoy their passions.

Within this role, you will be responsible for:

📧 Email and Schedule Management: Handle email correspondence, ensuring timely responses and managing multiple accounts. You will have the opportunity to optimize email organization, unsubscribe from irrelevant communications, and minimize Matt's time spent on email management.

🗓️ Calendar Optimization: Create and defend a well-structured calendar that aligns with Matt's priorities and enables him to maintain a healthy work-life balance. Your goal will be to carve out dedicated time for exercise, meditation, family commitments, and deep work, while also accounting for travel and personal downtime.

📋 Streamlining Administrative Tasks: Take charge of data entry, online "chores," and other administrative tasks that support Matt's blog and business. Your meticulous attention to detail and organizational skills will be instrumental in ensuring a smooth and efficient workflow.

✈️ Travel Coordination: Assist with booking summer travel and manage logistics related to business trips. Your attention to detail and ability to handle travel arrangements efficiently will ensure smooth and seamless experiences for Matt and Melissa.

🤝 Relationship Management: Act as a liaison between Matt and various stakeholders, including service providers, partners, and team members. Your exceptional communication skills and professionalism will foster strong relationships and enhance collaboration.

📊 Data Analysis: Support Matt in cleaning up contact lists and segmenting them into email lists. Your ability to analyze and organize data effectively will contribute to targeted and impactful communications.

Matt will provide the necessary training and support as you gradually assume responsibilities. The first few weeks in the role will focus on establishing a smooth rhythm for email and calendar management, as well as assisting with the creation of email lists.

This is a full-time role, and you will need to closely align your schedule with Matt's, which observes the major 10 bank holidays in the US. As the role evolves, there will be a need for approximately 4 hours of overlapping availability with US Central Standard Time (CST), although Matt's location may vary between US Eastern Standard Time (EST) or US Mountain Standard Time (MST). It's important to note that Matt's schedule offers flexibility, with occasional outdoor excursions without cell service for several days or international travel for a few weeks. Together, you and Matt will work to establish a schedule that accommodates both of your needs, ensuring effective collaboration.

If you are ready to make a significant impact, contribute to an inspiring work environment, and be part of an exciting journey, apply now for the Executive Assistant role with Matt McDonnell's team. Join Matt in shaping a future where efficiency, growth, and balance go hand in hand!

Requirements

To excel in this role, you need to have:

🔍 Relevant Experience: The ideal candidate has a proven track record in roles with context switching, diverse activities, and an entrepreneurial mindset. They thrive in such environments.

💻 Technical Skills: Proficient in Excel, Google Suite (Sheets, Drive, etc.), Canva or Adobe, Airtable, Squarespace, and Zapier. Familiarity with SEO and email marketing. Exceptional attention to detail, never missing emails, calendar invites, or financial deadlines. Polished in executive interactions.

🚀 Proactive and Accurate: The ideal candidate is proactive and detail-oriented, ensuring accuracy in research and financial matters. They are comfortable respectfully challenging ideas and providing valuable perspectives.

🗣 Clear and Concise Communicator: The ideal candidate