Administrative Assistant

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

MAYFAIR CORPS

POSITION DESCRIPTION

 

POSITION TITLE:      Administrative Assistant        

LOCATION/DEPT:     Mayfair Corps

REPORTS TO:           Corps Officers

FLSA CATEGORY:    Non-Exempt

STATUS TYPE:         TPT

PAY GRADE:             403

PAY RANGE:             $19.92 – $23.90

 

OUTCOMES

Under the general supervision of the Corps Officers, maintaining accurate and detailed accounting records of all financial transactions. In addition, provide comprehensive administrative support—including document preparation, scheduling, internal communications, and records management—often involving confidential information, to the Corps Officers and other Corps personnel.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Duties

1. Answer phones, screen calls, provide information, direct inquiries, take messages, and welcome visitors.
2. Manage correspondence, filing systems, and data entry in church management software.
3. Prepare, edit, and distribute church communications (bulletins, emails, announcements).
4. Contact members, staff, and program participants to share information, confirm details, and provide reminders.
5. Assist with preparing reports, forms, and materials for leadership and congregation.
6. Assist with facility scheduling and maintaining calendars.
7. Send acknowledgments and thank-you letters to donors.
8. Maintain church membership and mailing address records.
9. Provide administrative support to ministry leaders as assigned.

Finance Duties

1. Record weekly offerings, donations, and other income; prepare bank deposits.
   1. Accept funds, record payments, and prepare receipts following established procedures.
   2. Review, code, and submit all invoices and Corps expenses to Corps Accounting on a weekly basis.
2. Work with auditors, bookkeepers, or external accountants as required.
3. Assist with the monthly financial report for the Corps Council.
4. Assist in budget preparation and year-end financial reporting.
5. Ensure compliance with DHQ financial policies and procedures.

Other Duties

1. Perform other related tasks as assigned to support the mission and operations of the church.

REPORTING RELATIONSHIPS

Under the general supervision of the Corps Officers, with substantial freedom to plan, schedule, and

carry out responsibilities within established policies and guidelines.

In contacts related to this position’s duties, this individual acts as a representative of The Salvation Army and its mission.

 

PERFORMANCE MEASUREMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, and completeness of accomplishing assigned goals.

A 30, 60, and 90-day performance review will be conducted.

 

EDUCATION/EXPERIENCE

• High school diploma required, along with the equivalent of one to two years of post-secondary education.
• Prior use of CRM systems and document management platforms in administrative roles.
• Demonstrated experience in bookkeeping or an equivalent accounting function is required.
• At least one year of experience in an administrative role is required.
• Valid Driver’s license/MVR clearance.
• Fluent in Korean and English, with strong verbal and written communication skills in both languages required.

COMPETENCIES

• Willing to promote the mission of The Salvation Army.<