Office Assistant

Coalmarch by WorkWave provides digital marketing functionality within the greater WorkWave organization, and is based in Raleigh, NC. We help our clients grow their business through strategic digital marketing tactics.
We are looking for a part-time Office Assistant who is self-sufficient, passionate, energetic, creative, and hard-working who enjoys working around people in an office setting, and can help enhance our office’s atmosphere.

WHAT YOU'LL DO

• Coordinate activities throughout the office to ensure efficiency and maintaining compliance with company policies
• Answer phones and greeting visitors
• Package, distribute, and ship mail and/or boxes
• Write instructional and policy documents
• Coordinate and purchase office supplies and groceries
• Manage general office organization and cleanliness 
• Plan and coordinate meetings and events
• Work with building management for office updates and protocol 
• Oversee maintenance of office facilities and equipment
• Assist colleagues whenever there is an opportunity to do so in ad hoc responsibilities

WHAT YOU'LL BRING:

• Associate’s or Bachelor’s Degree
• 1-2 years of professional office experience (administrative experience preferred)
• You are independent, self-sufficient, and able to work with minimal supervision
• Excellent professional writing and communication skills
• Strong organizational and time management skills
• Ability to be adaptable with changing priorities on a day to day basis
• You are comfortable utilizing a Mac computer, are tech-savvy, and know how to work technology

A GLOBAL COMPANY WITH A LOCAL PRESENCE: • We know that there are benefits of being in the office and working from home.  WorkWave promotes a healthy work/life balance and provides employees with the flexibility of collaborating in the office or the option to work virtually if desired.  • We have employees in over 30 states, 7 countries and many regional offices - each with their own set of perks and opportunities to give back to the local community.  • Whether you work remotely or take advantage of one of our offices, you’ll find a community of WorkWavers that value diversity, and care deeply about our products, clients, our communities and eachother.
LOVE WHAT YOU DO, NO MATTER WHERE YOU DO IT: • Our HQ is based at our state of the art home office in the historic Bell Works complex located in Holmdel Township, New Jersey• With everything you could find in a great downtown -- from restaurants and retail to art and culture the Bell Works “Metroburb” is a microcosm of innovation, possibility, and inspiration and WorkWave is proud to be a part of it• Pharmacy, urgent care, bank, restaurants, florist, gym, dentist, outdoor patio bar and weekly farmers market all conveniently located on the first floor - making running errands on a break a breeze.• We work hard but play hard too...need a break? When in the office kick back in our common area, play a game of arcade basketball, video games in our game rooms or face off in a ping pong match
WORKING REMOTE?• Great! Our teams are well versed at working collaboratively in a fully virtual environment.  We keep our offices available to all to use when working remotely isn’t feasible, or to help with cross training, team building and/or brainstorming.   
RELAX, WE'VE GOT YOU COVERED: • Employees can expect a robust benefits package, including health and dental, generous paid time off and 401(k) with company matchAND BEYOND...• Tuition reimbursement• Robust Employee Assistance Program through TotalCare offering free counselling 24/7/365, plus financial counselling, legal guidance, adoption assistance services and much more!• 24/7 access to virtual medical care with Teledoc• Floating time off for holidays and/or your birthday• Quarterly awards based on peer nominations• Regional discounts and perks• Opportunities to participate in charitable events and give back to the community  
GROW WITH US: • We understand the impact of attracting and keeping top talent and reward intellectual curiosity and a thirst for personal and professional growth• Encouraging our employees that already have an intimate knowledge of and passion for our products to apply for other roles within our walls just makes sense!• Our employees have access to extensive video libraries for soft skill and role specific training available 24/7 and live trainings are provided throughout the year  
JOIN OUR WINNING TEAM! • 10 Time winner of Best Place to Work in New Jersey by NJBiz!• WorkWave has been recognized with multiple awards for its outstanding products, growth and culture, including the Inc. 5000, SaaS Award, IT World Awards, Globe Awards, Silver Stevie Award for Employer of the Year, and Best Place to Work Inc. Magazine• Recently named one of The Software Report's 3rd annual list of the Top 100 Software Co