Contracts & Obligations Specialist (METHODS AND PROCEDURES ADVISOR II)

Position Title: Methods and Procedures Advisor II

Agency :  Department of Innovation and Technology 

Posting Date: 07/29/2024
Closing Date: 08/09/2024 
Salary:   $5,179 - $7,341/month  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC062   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Transcripts are required. If you do not upload transcript you will not be considered for the position.

 

Posting Identification Number  40163 

 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Contracts & Obligations Specialist performing complex technical, research and advisory functions involving the development, analysis, evaluation, revision and implementation of new and improved methods and procedures related to fiscal review of procurement requests and obligation activities. In this role, you will review and analyze vendor contracts and establish obligations within the accounting systems. In addition, you will manage special fiscal projects, including SAP Shopping Carts, requiring specialized coding, reporting, tracking and analysis of data. This position serves as primary liaison for vendor, Bureau and Agency inquiries and problem resolutions related to fiscal and obligation methods and procedures and plans, revises, and develops Bureau fiscal procedures as they relate to procurement approval processes. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position with DoIT!

 

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans
• Flexible work schedules (when available and dependent upon position)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 days of paid sick time annually which carryover year to year
• 3 paid personal business days per year
• 13-14 paid holidays per year dependent on election years
• 12 weeks of paid parental leave
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

30% Under direction, serves as a Contracts & Obligations Specialist for the Department of Innovation & Technology (DoIT):

• Performs complex technical, research, and advisory functions involving the development, analysis, evaluation, revision, and implementation of new and improved methods and procedures related to fiscal review of procurement requests and obligation activities.
• Serves as a control for fiscal review of DoIT procurements.  
• Coordinates funding activities with regard to the contract/obligation and spending plan processes and procedures.  
• Reviews and analyzes programs, devising and implementing improved methods and procedures for the fiscal review and analysis of procurements and contracts and their verification against spending plans.
• Utilizes SAP, Access Database Tracking Systems, Visio Flow Charting, BidBuy, State of Illinois Comptroller’s SAMS, and various accounting systems in the performance of duties.

25% Plans, develops, and implements improved procedures for coordination of contract/obligation filing between DoIT Divisions, IT/Telecom Procurement and the Office of the