Executive Assistant - Elected Officer

Executive Assistant - Elected Officer

Company:

The Boeing Company

The Boeing Company is currently seeking an Executive Assistant to support the Chief Human Resources Officer (CHRO) in Chicago, IL. We are looking for someone with exceptional time management skills who is willing to take initiative and work under minimal supervision.

The ideal candidate is energetic, anticipates needs, proactively addresses conflicting priorities, and has high emotional intelligence.

Position Responsibilities:

• Prioritize and manage the schedule, balancing near- and long-term priorities, while maximizing the efficient use of time based on the CHRO’s business priorities

• Coordinate meetings and events related to customers, business partners, executive directors, leadership team members, and engagements that are a function of the office

• Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate corporate credit card payment and reimbursement

• Oversee the requirements necessary for day-to-day operation of executive office (e.g., office equipment, supplies, aesthetics) and coordinate with the appropriate focal(s) as necessary

• Coordinate facilities requirements and conference rooms, including video/teleconferencing and computing support

• Anticipate the CHRO’s needs to ensure that facilities, equipment, technical support, and points of contact are available as needed

• Collaborate with executive flight operations, executive office assistants, HR and cross-functional teammates to proactively engage and resolve issues

• Coordinate and process domestic and international business travel arrangements and documentation (e.g. visa/passport, health, customs, cultural protocol) and continually monitor travel logistics

• Establish a strong network and arrange destination support (e.g. hosts, field office, security) by coordinating with the appropriate local contacts

• Interface at all levels with internal and external customers, community organizations, and team members with professionalism and promptness

• Create and implement business resources (e.g. desk procedures, phone lists, contact lists) as reference tools for administrative support

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.

Basic Qualifications (Required Skills/Experience):

• Experience providing support to a Vice President or C-suite executive

• 3+ years of experience coordinating and processing domestic and/or international travel arrangements

• 5+ years of experience developing and/or maintaining integrated schedules

• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams

• 5+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership

• Experience managing and organizing multiple deliverables and deadlines with minimal direction

Conflict of Interest:
Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of