Health Information Data Specialist - Preppers and Scanners

Overview

Preps, scans and/or performs quality review on patient charts entered into the optical record system for permanent retention.

Responsibilities

Pick up inpatient and same day charts from all nursing units and maintains accountability for charts from all nursing units within 48 hours of discharge.

Accurately prepares charts for scanning. Responsible for document entry via all scanning equipment and uploading from shared folders via the shared drive.

Performs Indexing on all charts and transfer data to permanent medical record.

Required skills must include a thorough working knowledge of chart content and chart order to enable assembly of a quality product of all patient type records.

Must be able to identify scanner, printer and fax equipment problems and seek immediate resolution.

Flexibility in scheduling may be necessary based on patient volume and patient care needs.

Release patient information to nursing units and other healthcare facilities as appropriate for continuation of care.

Reconciles Scanning/Indexing worklists in Expanse.

Maintain office area to include stocking supplies, cleaning, keeping the area organized, making appropriate person aware of needed supplies and/or services, and working with others to ensure shift flow.

 

DCH Standards:

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.

• Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
• Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
• Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.

• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned.

Qualifications

High School diploma or equivalent.

Typing and filing skills.

Additional specialized courses or training in medical records preferred.

Must have strong personal computer skills.

Exhibits interpersonal skills and abilities to deal effectively with all levels of staff. 

Must be detailed oriented, self-motivated and have the ability to stay focused on tasks for extended periods of time.

Must be flexible and have the ability to adapt to stressful situations and work schedules.

Must be able to read, speak and write English.

 

WORKING CONDITIONS

 

WORK CONTEXT

• Requires ability to work 8 hours quietly at a computer screen and keyboard/mouse.
• Requires ability to withstand pressures of constant deadlines, audits, educational demands and changing healthcare environment.
• Must be able to meet deadlines as assigned.
• Ability to maintain confidentiality.
• Must be able to adapt to changes in work area as assigned.
• Physical presence onsite is essential.

 

PHYSICAL FACTORS

• • Walking, sitting, stooping, pushing, and pulling crouching.
  • This job is considered light work. Must be able to exert up to 30 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects frequently.
  • Repetitive hand movement, reach and extended motions of arms in all directions.
  • Must be able to perform the duties with or without reasonable accommodation.
  • Hearing and vision must be normal or corrected to within normal range.