Scheduled Hours

40

Position Summary

The Operations & Facilities Management Department (OFMD) at WashU Medicine provides essential services that sustain the medical campus’ mission of excellence in patient care, research, and education. Guided by our PRIDE+ Core Values of Professionalism, Respect, Integrity, Dedication, Excellence, and Mutual Support, we foster a culture of accountability, service, and collaboration across the medical campus.

OFMD manages the maintenance and operation of more than 65 buildings, encompassing over 14.8 million gross square feet, including the 11-story, 609,000-square-foot Neuroscience Research Building (NRB), home to one of the world’s largest concentrations of neuroscientists. Our team delivers operational and administrative support, strategic planning, and project management to ensure efficient, safe, and innovative facility operations.

As WashU Medicine continues to expand its clinical, research, and teaching footprint across and beyond campus, OFMD remains a trusted partner, driving excellence through seamless facility management and unwavering support of the university’s mission. For additional information, view a quick message from some of our employees: https://facilities.med.wustl.edu/Careers.

Oversees the coordination and activities related to all relocations within new and existing facilities, executing a seamless action plan and transition, customized to the individual project. This includes planning and relocation of office contents, furniture, and equipment for administrative, research, and clinical moves. Ensures minimal business disruption, organizational and operational efficiency, and the timely and cost-effective completion of all assigned projects. Assists with the equipment procurement process for all new and existing building renovations. Assists with the production and updating of computerized space allocation drawings. Manages drawing and data updates.

Job Description

Primary Duties & Responsibilities:

• Coordinates and develops all activities related to moves within new and existing facilities, and serves as the point of contact throughout all stages of the move.

• Works closely with OFMD project managers and planners to evaluate all move work plans, validate/plan equipment, create project move schedules, review/forecast future work opportunities, and prepare relocation space planning fee estimates and budgets.

• Maintains accuracy of data in the relocation space planning Intake and Project portfolio (Smartsheet) and updates OFMD project manager/planner team monthly of upcoming move projects.

• Works with the OFMD accounting team to validate/approve move vendor purchase orders.

• Works with end users and signage vendors to plan, procure, and oversee installation of signage as applicable for upcoming capital projects and departmental moves to meet move deadlines, in coordination with OFMD signage team.

• Works with user groups to define needs and evaluate procurement, procedures, and the move-in process to identify improvement opportunities.

• Communicates and coordinates with customers, project stakeholders, and departments to schedule move activities; distributes schedules; and relays/resolves issues as they arise.

• Implements and oversees plans that provide direction to tactical move support teams and vendors, and is responsible for resolving peripheral move issues.

• Schedules and conducts project/move coordination meetings to identify the scope of work, space, layout, budget, as well as planning and scheduling of the project.

• Assists Planner/Project Manager with soliciting material suppliers, vendors, and movers, including interviews, as it relates to move planning activities and the equipment procurement process.

• Manages relocation of existing furniture and equipment as required, including oversight of all documentation, receiving, and installation coordination.

• Works with Internal Moves & Relocations Coordinator, project managers and planners, EH&S, and other campus partners for decommissioning planning.

• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

• Job locations may include but are not limited to - research labs, clinical, and office spaces during move planning and scheduled moves.

Physical Effort

• Frequent standing and walking (during moves or move preparations).

• Typically, bending, crouchin