ADMINISTRATIVE ASSISTANT

Job Summary

As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. 

Essential Duties and Responsibilities:

• Assist in planning and executing catering events, including meetings, receptions, and VIP functions
• Oversee event setup, service, and breakdown to ensure smooth operations
• Ensure food presentation meets company standards and client expectations
• Coordinate timing of food delivery and service
• Supervise catering staff during events, including servers, bartenders, and attendants
• Assign roles and provide on-site direction to staff
• Support training efforts and reinforce service standards
• Address and resolve service-related issues in real time
• Serve as the primary point of contact for clients during events
• Communicate event details, timing, and any changes as needed
• Coordinate with external vendors, including rentals and specialty food providers
• Ensure proper handling of dietary restrictions and special requests
• Assist with menu planning and proposal development
• Manage event orders, BEOs, and overall logistics
• Track inventory, rentals, and equipment needs
• Support billing, invoicing, and cost tracking (as applicable)
• Ensure compliance with food safety and sanitation standards
• Maintain cleanliness, organization, and presentation of event spaces
• Monitor portion control and consistency of service

Preferred Qualifications:

• Experience in catering, hospitality, or food service
• Strong organizational and multitasking skills
• Excellent communication and client service abilities
• Proven leadership and team coordination experience
• Flexibility to accommodate early mornings, evenings, and high-profile events