Assistant-Administrative Surgery Scheduling

Schedule: Monday to Friday, 8:00 AM – 4:30 PM
Department: Plastic Surgery

This role provides primary support for the Plastic Surgery department and a surgeon whose practice includes general plastics, breast reconstruction, and gender affirmation procedures at the Fishers clinic. Weekly travel to the Fishers location is required. Position may become hybrid after successful completion of training.

Key Responsibilities

• Schedule surgical procedures, diagnostic tests, therapy services, and other medical appointments accurately and in a timely manner.

• Obtain and manage related documentation, including patient information and insurance coverage.

• Coordinate scheduling with other departments and facilities to ensure optimal patient care.

• Maintain records related to CPT coding and perform various clerical and administrative duties.

• Ensure timely receipt and compliance of written orders as part of quality assurance.

• Provide administrative and technical support to leaders and teams, including:

  • Managing calendars and schedules

  • Coordinating meetings and travel arrangements

  • Processing invoices

  • Handling inquiries and resolving basic administrative issues

Qualifications

• High School Diploma or GED (required)

• 0–3+ years of relevant experience; prior administrative experience (preferred)

• Experience in a matrix organization or complex work environment (a plus)

• Basic proficiency in Microsoft Office (Word, PowerPoint, Excel) (required)

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.