Coordinator, Portables and Renovations

Salary Schedule Range

 

Summary

The Portables and Renovations Coordinator is responsible for providing leadership and supervision necessary to manage all aspects of the Portable Classroom and Facilities Renovation Program as administered by the Division of Facilities Services. The incumbent in this position works closely with the Executive Director of Facilities Services and division staff to develop and implement policies, procedures and best practices necessary to create and maintain safe, functional, and serviceable facilities for the school system’s students, teachers, and staff. The Coordinator is on call for emergency operations on a 24-hours basis.

Essential Duties

• Coordinates and implements the “Facilities Alteration Request” program for buildings and grounds alteration review and approval process in collaboration with the Executive Director, project sponsors, and appropriate in-house personnel to ensure scope and execution of proposals meet FCS standards
• Assists the Executive Director and contracted consultants with the implementation and use of a comprehensive building conditions assessment and evaluation program to assure best practices in life cycle planning, preventive maintenance, and identification of renovation and renewal projects
• Coordinates and implements a comprehensive capital project design oversight process to ensure capital building and renovation projects are planned, designed and built in conformance with FCS standards
• Coordinates and implements all phases of the Portable Classroom Building Program including planning, budgeting, scheduling, permitting, contracting, occupancy, and maintenance requirements
• Supervises and directs assigned support staff in the performance of their duties
• Develops departmental budget in accordance with system priorities and in collaboration with the Executive Director
• Performs site visits and consults with school principals and other administrators while visiting schools
• Monitors departmental practices, supplies, and expenditures regularly to ensure efficient use of resources
• Maintains a customer-focused perspective while communicating effectively with school personnel, supervisors, subordinates, peers, vendors, public, etc
• Practices and communicates standards of safety in the work place and specifically around students
• Monitors monthly budget reports, manages purchase card expenditures and tracks purchase card invoices
• Maintains financial integrity in budgeting, purchasing, and accounting processes
• Reviews and approves processing of all payment requests for contracted services and leased portable classroom buildings
• Maintains up-to-date records, inventories, and logs for the portable classroom building and renovation programs
• Performs other duties as assigned by the appropriate administrator

Required Education

Bachelor’s Degree in Business, architecture, engineering or related field or Equivalent experience (8 years - 2 years of similar work level experience = 1 year of college); A combination of experience and education may be used to meet the Bachelors Degree requirement

Certification/Licensure

Valid Driver License requiredLicensed architect or engineer preferred

Experience Qualifications

Minimum of 6 years of experience in a facilities services / capital development role in a large institutional or educational setting required

Knowledge/Skills/Abilities

• Ability to effectively lead, organize, and direct the work of others
• Must possess professional understanding of building design, methods, and materials of construction and building systems found in school plants
• Knowledge of uniform building codes, fire codes, ADA, OSHA
• Proficient in Microsoft Office, project management tools, and other applicable software programs
• Ability to work with minimal supervision, meet deadlines, prioritize assignments, communicate and provide updates relative to the progress of the work
• Must be able to perform responsibilities with a sense of urgency to meet the needs of others, respond to solve problems, and willing to accept a variety of tasks to perform
• Must be able to define problems, establish facts and draw conclusions
• Must be able to successfully manage multiple tasks, projects and responsibilities
• Ability to work independently or as a team member
• Must be able to collaborate effectively with District and school personnel, the general public, and work with diverse groups of people
• Excellent organizational and leadership skills
• Excelle