Executive Assistant to the RED-NYC

About Achievement First

Achievement First (AF) is a nonprofit 501(c)(3) organization supporting 39 public charter schools across New York, Connecticut, and Rhode Island. For more than 25 years, AF has been recognized as one of the top tuition-free public charter school networks in the country. We are committed to creating schools of academic excellence within nurturing environments — schools that prepare students to be college-ready and to pursue and succeed in whatever paths they choose in life.

The majority of AF students are Black and Latinx children from low-income families, many of whom will be the first in their families to graduate from college. Across our network, we employ more than 2,200 staff members — 64% of whom identify as Black, Indigenous, or People of Color — who collectively educate nearly 15,000 students in Brooklyn and Queens, NY; New Haven, Bridgeport, and Hartford, CT; and Providence and Cranston, RI.

Our mission is to prepare every student to excel in college, career, and life; deepen their understanding of self and community; and lead lives of purpose. We believe in the limitless potential within our students and their power to shape a more just society. That belief drives our deep commitment to student achievement: we aim to set a high bar for learning and create warm, demanding classrooms where rigorous instruction is paired with the care, encouragement, and consistency every student deserves.

Your Impact

The Executive Assistant (EA) provides high-level administrative support to the Regional Executive Director. This role ensures that the Executive Director’s time, information, and relationships are managed strategically; that meetings, communications, and projects are well-coordinated; and that organizational priorities advance smoothly and effectively.

• Provide executive support to Regional Executive Director
• Manage complex calendars, schedule and prioritize meetings, and anticipate conflicts.
• Coordinate meeting logistics, prepare materials, and track follow-up actions.
• Serve as a liaison between the Executive Director and internal/external stakeholders including board members.
• Collaborate closely with the Executive Assistant to the CEO, the Chief of Staff, and other C-Suite leaders to align scheduling, priorities, and coordination across the C-Suite.

Reporting directly to the NYC Executive Director you will be responsible for:

Executive Support 

• Provide high-quality administrative support to the Regional Executive Director
• Manage complex calendars, optimize scheduling, and anticipate conflicts
• Coordinate travel, expenses, and logistics
• Draft, edit, and proofread briefs, memos, agendas, and presentations to ensure executives are fully prepared for all engagements
• Serve as liaison with internal and external stakeholders, ensuring professional, timely communication
• Maintain a high level of confidentiality at all times
  
  

Meetings, Events, and PD Support 

• Manage and execute meetings, retreats, and special events (in-person and virtual)
• Logistics, communication, agendas, presentations, and budget tracking
• Oversee execution of onsite and offsite meetings across regions
• Includes board meetings, network-wide gatherings, and team convenings
• Ensure follow-up actions are documented and completed
• Provide coordination and logistical support for Achievement First’s professional development (PD) programming and similar events
• Schedule sessions, prepare materials, coordinate catering and space set-up
• Provide onsite support during events
• Serve as liaison to internal teams and external vendors
• Focus on event execution and participant experience

Project and Information Management 

• Support Executive Director with project tracking, monitoring key deliverables, and ensuring deadlines are met
• Manage systems for filing, document organization, and information flow
• Provide research or data gathering as needed to inform decision-making
  
  

Qualifications

Education: Bachelor’s degree required.

Experience: Minimum of 4 years of professional experience providing executive-level support and/or leading complex project management.

Knowledge and Skills

• Discretion and Confidentiality: Demonstrated ability to handle sensitive information with professionalism, integrity, and sound judgment.
• Organizational Mastery: Exceptional organizational sk