Financial Coordinator

Department
 

BSD BMB - Administration

About the Department
 

The Department of Biochemistry and Molecular Biology (BMB) studies how biomolecules function and interact to drive the complex, diverse, and adaptive behaviors of living systems. Our focus is on biological mechanisms described at the molecular level. We are highly collaborative and often employ multiple approaches to address otherwise intractable questions. We have particular strengths in membrane proteins and RNA biochemistry and are pioneers in all areas of biophysics, structural biology, biochemistry, and protein engineering and design. https://biochem.uchicago.edu/.

Job Summary
 

The Financial Coordinator coordinates routine post-award activities relating to grant/contract funding and university funds within a department or unit. Post-award activities mainly include, regulatory and compliance monitoring, procurement processing, payment and reimbursement processing, salary allocations, monthly ledger/statements reconciliation, grant projections, and grant close-out process.

Responsibilities

• Provide financial support to the faculty and staff of the department.

• Use the University's financial system to receive, review, and approve purchase requests, and place orders with vendors for approximately twenty research laboratories in the department.

• Maintain a current departmental vendor list; contact Central Procurement Services for vendor corrections, updates, and new vendor requests.

• Follow up with vendors for orders not received or return of goods.

• Process invoices associated with purchases and reconcile any payment disputes.

• Process reimbursements and travel vouchers.

• Monitor and process transactions, including, with on-campus service providers such as cylinder gas, stockroom business, Fisher Scientific office, and OSRF & ARC charges.

• Monitor spending on federal, non-federal, and unrestricted accounts.

• Analyze monthly financial reports and ledgers for accuracy.

• Reconcile charges on monthly account statements/ledgers.

• Assist in/provide grant projections for select faculty; Assist in annual grant reporting; assist in grant account close-out process.

• Maintain the equipment inventory for the department; tag, locate, and track equipment.

• Pre-award: as needed serve as a back-up in proposal submission process and reporting.

• Assist in general administrative duties as needed during peak times of the academic year or contribute to team efforts by assisting colleagues to ensure timely and accurate service to principal investigators and sponsors. May perform backup duties during vacation or sick leaves of another team member.

• Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.

• Assists in the review of all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

• Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

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