Assistant, Finance

Job Summary

The Finance Assistant supports and assists the entire finance team as needed, including Accounts Payable, General Accounting, and Billing. This position independently performs a variety of clerical tasks, prepares spreadsheet schedules, generates reports, sorts of files, and may assist with filing. Duties assigned by multiple individuals on a rotational basis.


Job Qualifications

High school diploma required; Associate degree preferred.

Must have three to five years’ experience in office practices, data processing or related fields.

Previous accounting software experience a plus


Essential Job Duties & Responsibilities

Accounts Payable Duties:

Assist with data entry and verification of vendor invoices under the direction of accounts payable staff.

Assures confidentiality in all matters pertaining to vendors, client confidential payments, credit cards, and bank accounts.

Follow up on all vendor communications when questions arise regarding payments or amounts due.

Assist with weekly check runs for mailing – including filing of all paperwork upon completion.

Review and approval of Concur expense reports.

Assist with preparation of monthly journal entries for employee expense reports and company credit cards.

Enter new staff into expense report tracking software and monitor paid expenses for accuracy and business-related purpose.

Provides backup to Accounts Payable Clerk & Coordinator as needed.


General Accounting Duties:

Maintains confidentiality of all clients, staff and agency-related data in accordance with The Centers policies.

Assist with month end General Ledger account reconciliations under the supervision of department personnel.

Helps with accounts receivable and/or donations receivable reconciliations under the supervision of the billing department or advancement department personnel.

General filing as needed for all finance staff.

Assist as a backup with limited duties when finance personnel are on vacation or during illness.

Billing Duties:

Assists with cash posting into GL and billing system

Provide assistance with enrollment

Assist with invoice processing

Assist with patient and insurance company phone calls

Assist with cost reimbursement billings as needed


Other Job Duties & Responsibilities

The week will include portions of time spent in each functional area as needed.

Performs other duties as assigned, including special projects on an as needed basis.


Supervisory

None


Core Competencies

Detail Oriented: The ability to process detailed information effectively and consistently. Understands and appropriately applies principles, procedures, requirements, regulations, and policies.

Decision Making & Judgment: Makes timely, informed decisions that take into account the facts, goals, constraints, and risks.

Communication: Expresses thoughts clearly, concisely, and effectively both verbally and in writing.

Independence: Takes responsibility for own time and effectiveness. Alert to opportunities to contribute appropriately without being told.

Interpersonal Skills: The ability to build and maintain healthy relationships that are mutually beneficial, and the capacity for interdependence and collaboration.

Resilience and Adaptable: Demonstrates high level of tolerance for stress; copes well with ambiguity or setbacks; receptive and adaptive to work-related changes.


The Centers through healing, teaching, and inspiring helps individuals and families to reach their full potential. We provide health, family, and workforce services at 11 locations throughout Greater Cleveland, creating life-changing solutions for people to lead healthier and more successful lives. We strive to be a service-oriented workplace that pioneers and co-creates solutions while fostering an inclusive community where our team members thrive.

Wellbeing and Benefits

Providing quality benefits to our staff is important to us. Just as important is our staff’s well-being. That’s why we offer a number of choices from medical to dental to vision plans to meet the different needs of our staff.


• Choice of medical and dental plans

• Health Savings Account

• Flexible Spending Account for Health and Dependent Care

• Vision

• Support for continuing education and credential renewal

• Life Insurance

• Retirement Savings (401k) with a company contribution

• Mental Health Support

• Employee Assistance Program

• Calm Subscription

• Short and Longterm Disability


Physical De