Grants and Financial Coordinator/Specialist

Job Description:

The Department of Pathology and Laboratory Medicine is seeking a Grants and Financial Coordinator or Grants and Financial Specialist for its Research Administration team. Applicant qualifications will determine the grade to be filled.

Grants and Financial Coordinator (Grade 8):

The Grants and Financial Coordinator provides administrative pre/post award and financial services to the Department Manager, Manager of Finance and Administration, Department Chair, graduate students, postdocs, research track faculty, and tenure track faculty who are principal investigators (PIs) in the Department of Pathology and Laboratory Medicine. Coordinates the preparation and review of new and continuing grant proposals for assigned PI submissions using Huron grant management system and sponsor submission portals. Coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Also, monitors department related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and department managers. Effectively communicates award and financial policies to students, faculty, and staff. Uses Workday Financials to assist the Department Manager and Manager of Finance and Administration in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center manager. This position handles confidential information and is expected to maintain and secure privacy.

Job Qualifications (Grade 8):

Education and Experience

• Required: Bachelor’s degree (A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.)

• 1-2 years of finance or grants experience is highly desired.

• And/or equivalent combination of education/experience.

Job Competencies

• Strong attention to detail, organizational, administrative, and time management skills

• Demonstrates the ability to quickly interpret and respond to frequent changes in grant submission guidelines, funding priorities, and compliance requirements while maintaining accuracy and meeting deadlines.

• Effective communication skills, both oral and written, to elicit and communicate information, to analyze data, and to prepare and present clear, informative, and concise materials.

• Ability to work under pressure in a deadline-oriented environment.

• Excellent math skills.

• Proficiency in Microsoft Office Programs (Word and Excel), Web based programs and tools, Gmail and related Google applications, and Adobe Acrobat Pro.

• Flexible, service-oriented and resourceful.

• File management skills.

• Willingness and interest to continue learning.

• Ability to handle confidential information with discretion.

• Ability and willingness to work outside of the normal business hours on occasion in order to comply with University and sponsor driven deadlines.

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Grants and Financial Specialist (Grade 9):

The Grants and Financial Specialist independently manages all matters pertaining to grants administration, both financial and administrative, and has financial oversight and administrative responsibility for the sponsored projects in the Department of Pathology and Laboratory Medicine. This position provides high-level comprehensive pre- and post- award management, subcontract administration, and financial analysis. This position is the administrative liaison between the Department, Office of Sponsored Projects (OSP), collaborating institutions, sponsoring agencies and principal investigators (PIs). The incumbent has a broad scope of responsibilities and is knowledgeable of research administration, including financial matters. Also, monitors department related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and department managers. Effectively communicates award and financial policies to students, faculty, and staff. Uses Workday Financials to assist the Department Manager and Manager of Finance and Administration in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role