Assistant Director, Event Logistics

Job Posting Title:

Assistant Director, Event Logistics

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Hiring Department:

University Development Office

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Apr 02, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

Following our 10-year strategic plan, UT will become the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values, leadership and Change Starts Here strategic plan.

Why Join Texas Development?

The University of Texas at Austin is on the front lines of the future: sparking the imagination, driving discovery and transforming lives. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world.

Together, through one of the largest fundraising efforts in our state’s history, we will support our people, amplify the unmatched potential of our place, and lead innovation through world-changing pursuits. With nearly $5 billion raised over the past six years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Texas Development is a dynamic community of more than 450 fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Join us and change the world.

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose

The University Events and Experience team seek an Assistant Director, Event Logistics with a keen ability to manage, coordinate, and support the logistical aspects of full-cycle events. This position will support the highest quality of event creation and project support through budget management, staffing, coordination, transportation and accessibility planning, vendor coordination and production timing.

Responsibilities

• Manage budgets and logistical scope of projects/events, securing all corresponding invoices/quotes/financial documentation, producing work orders, determine materials and services from vendors, obtain final approval on all proposals in conjunction with budget.

• Coordinate, determine and manage event staffing and guest services needs for all UEE events and projects, scheduling and working with UEE staff, UEE interns, student organizations, outside labor, volunteers and assist with supervising set-up/strike of events and ensure accuracy and timeliness.

• Partner with Project Director to understand and interpret needs of events with all internal departments on campus as well as external providers: securing venues, hotels, contracts, room blocks, event parking, transportation, ADA/accessibility security, and services needed for each event.

• Maintain UEE assets, online inventory records, vehicles, produce minutes and other forms of meeting documentation such as maintaining event files, historical reference materials (past event photos, final budgets).

• Provide office support as assigned to include ordering event supplies, organizing inven