Senior Project Administrator

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King,  sustainability is not just how we do business—it is our business.  Do you dare to look at the world's challenges and see impactful possibilities?  Do you want to contribute to making a better future?  If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home. 

We boldly go.

Where is the work:

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

 

 

 

Description - External

At Trane TechnologiesTM  and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

Trane has an exciting new opportunity to join our organization as a Project Administrator in our Mechanicsburg, PA location.
 
This role has the ability to have Hybrid flexibility as priorities allow. The majority of work will be completed onsite.
 
Job Summary:

Under moderate supervision, this position works closely with Project Manager(s), and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.
 
Responsibilities: 

•    Follow establish standard work and processes, utilizing several enterprise systems.
•    Coordinate the transition of projects from Sales to Operations within enterprise business systems.
•    Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
•    Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
•    Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
•    Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
•    Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Qualifications:

•    High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
•    Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
•    Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
•    Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
•    Previous experience with financial systems and basic accounting, including accounts receivable and