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Assistant Managing Clerk
White & Case LLPUnited States-New York, United Statesfull_timeVerifiedPosted 24 Dec 2024
💰 $142,800/yr($95,200/yr – $142,800/yr)
About the role
Assistant Managing Clerk
Firm Summary
White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work. It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people. Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.
Position Summary
As the leader of a tight-knit IP Docketing team, you should be flexible in your approach, keen to cultivate a collaborative environment and thrive in a fast-paced and stimulating working environment. In addition to performing docketing responsibilities, this senior role supervises and trains junior team members on the IP Docket team. Although primarily focused on day-to-day operational matters, you will also work across a wide range of projects. You can anticipate unforeseen challenges and will be both resilient and pragmatic in your approach to managing change. This role requires meticulous attention to detail, strong organizational skills, and the ability to lead and mentor a team. Supporting our IP Partners, Technical Advisors, and Legal Assistants, you will develop a good understanding of our IP Practice.Duties and Accountabilities1
- Oversee the entire IP docketing process, ensuring all work is properly distributed to each team member and completed accurately within a timely manner and pursuant to department’s established procedures
- Review and process all incoming US and Foreign filing mail for deadlines and office actions
- Ensure all docketed deadlines and dates are accurate and reported out to the case team
- Update entries pursuant to correspondence from the case team
- Assist in quality assurance review by noting and referring to any errors, discrepancies, or omissions observed during the normal course of docketing duties
- Ability to identify critical information from mailings and correspondence and convey that information within docket descriptions
- Create and generate customized reports for attorneys, staff, and clients, including, but not limited to docketing reports, month-end reports, and status reports for Provisional and PCT filings
- Process new matter requests and matter description revisions
- Coordinate incoming and outgoing file transfers in connection with new clients, attorney hires, attorney departures, or change in counsel
- Monitor and report on the status of disengagements
- Provide in-depth, detailed, and analytical guidance and insight to the IP case team related to docketing issues and questions
- Meet regularly with IP case team members to discuss patent docket standards, protocols, and procedures to ensure understanding and compliance
- Remain current in industry trends in patent docketing; proactively expand knowledge of procedures, laws, and nuances related to IP docketing
- Assist with the regular review and assessment of docketing procedures; propose and implement updates to improve procedures and reduce risk
- Lead in the enhancement, integrity, and maintenance of the patent database
- Manage and mentor junior IP docket clerks, providing guidance, trai
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