Research Accounting Specialist II

Job Summary

Position is responsible for the financial, post-award management of a portfolio of Salk Faculty sponsored research projects, which include government grants, private agency/foundation grants, gifts, and internally funded projects. The role involves interpreting guidelines to ensure compliance with sponsor terms, Institute policies, and federal regulations related to financial management. This position operates in a fast-paced, complex environment. Additionally, the RACT Specialist II may be assigned other post-award responsibilities by management.

Who We Are

The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.

Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community comprises a diverse and talented group of individuals, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members, the Institute is united by a shared passion for scientific exploration and innovation.

What Your Key Responsibilities Will Be

Fund Management, Compliance and Analysis

• Reviews all individual award documents for applicable sponsors' terms and conditions, regulations, and restrictions.  Maintains current knowledge of sponsors' requirements serving as a source of information on fiscal policies and procedures.  As situations arise, research funding agencies' policies, applying a working knowledge to interpret policies and communicate information to PI's and/or designees.  Advise PIs/designees on options or alternatives and effectively recommend courses of action on fiscal matters in order to serve scientific needs while also complying with Institute and sponsor policies.
• Independently analyzes current and historical funding/spending trends in order to identify budget deficiencies or surpluses by lab and grant by grant as well as budget categories within individual grants.  Customizes projections to PI's and administration when needed.  Communicates issues to Management and PIs/designees via in-person meetings, phone calls or written emails.
• Manages financial and administrative aspects of accounting and grants to ensure compliance with internal and external requirements, and generally accepted accounting principles (GAAP).   Monitors expenditures throughout the budget period and life of a grant/gift to ensure compliance with funding source and Institute policies.
• Reviews grant cash receipt allocation as received and monitors grant accounts receivables on a quarterly basis.  Makes inquires to funding agencies on delinquent payments as applicable and notifies the Assistant or Senior Director, Research Accounting of situations as appropriate. 
• Reviews and approves source expenditure documents including purchase orders between $2,500 - $5,000, payment check requests, travel expense requests, invoices, and monthly recharge center charges.  This includes ensuring animal expenditures are appropriate by grant per approved protocol. 
• Maintains audit support and backup expenditure documentation for electronic grant files and journal entries in compliance with institute and sponsor policies. 
• Exercises discretion about significant matters related to fund management and financial status of the lab when determining action plan when meeting with PI’s and/or administration.
• Conducts a summary review of monthly laboratory financial reports for personnel distribution/adjustments, budget line item restrictions, equipment budget adjustments, correct budget period allocation of expenses, open commitments, and Facilities & Administrative (indirect costs) expense allocation.  Takes necessary action as needed for compliance with institute and sponsor policies.
• Communicates with the PI or designee on all lab personnel related changes.  Personnel Action Requests (PAR’s) are reviewed for compliance when funding