Administrative Assistant

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

Job Description

We are actively seeking a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team in Rochester, MN. This role will be pivotal in providing essential administrative support to key team initiatives and ensuring the seamless operation of day-to-day activities for teams in Rochester, Longmont, CO and Chandler, AZ. The ideal candidate will play a crucial role in managing conflicting priorities, coordinating events, and contributing to the organization of strategic initiatives to enhance the overall efficiency of the various sites.

Key Responsibilities

• Meeting and Event Support:  Organize site-specific meetings/events and Company-wide AHM meetings by reserving meeting rooms and coordinating catering services for Rochester, Longmont and Chandler sites.
• Financial Administration:  Contributing to the seamless financial operations of the three locations. Prepare purchase orders which may include researching options for, requesting quotations and scheduling appointments with vendors. Help vendors follow the WDC process for submitting invoices to ensure timely payment for products and services. Support employee questions/issues on expense reports.
• Office Management:  Manage office and conference room reservations for visiting executives. Maintain and replenish office supplies for the three locations, working with local representatives for the remote sites. Manage local service providers for the three sites (coffee vendor etc). Ensure Rochester site remains a professional and welcoming environment for employees and visitors.
• Organization Communications:  Facilitate effective organization-wide communication strategies to enhance internal collaboration and information sharing.
• Giving back to our Communities: Coordinate volunteering activities – blood drives, food/toy drives and on-site volunteering activities such as Rise Against Hunger.

Qualifications

• A High School diploma is required for this position.
• A Bachelor’s degree preferred.
• Should have at least 4 years of administrative work experience
• Must be capable of working in a team environment.
• Must be a detail oriented, self-starter and able to work with little supervision while maintaining goals/tasks.
• Should have strong PC skills to include all MS Office products.
• Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers and vendors.
• Must be able to present self in a professional manner through interaction and communication.
• Must possess sound reasoning skills and have the ability to follow directions.

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental