Materials Management Program Manager

This position is responsible for the administration of the Materials Management Program for LifeCenter’s clinical operations. Serves as a primary purchasing agent for supplies and equipment related to clinical operations. Liaises with tissue processing partners, equipment, and facility vendors to support clinical operations. Participates in onboarding and core competency assessment of Materials Management staff.

ESSENTIAL JOB FUNCTIONS

Materials Management

• Establishes and maintains par levels for all critical materials forecasting usage and anticipating variation in operational activity and availability of supplies. Ensures necessary materials are readily available to staff.
• Is responsible for ordering materials based on anticipated usage, and potential for disruption to availability of materials. Conducts incoming inspection of materials, ensuring that all materials are received as expected (product type, quantity, quality, condition, expiration date etc.).
• Is responsible for inventory management. Maintains accurate record of inventory at all LifeCenter locations. Ensures inventory rotation to reduce instance of product loss, and timely removal of expired material from inventory. Disposes of expired supplies as per applicable regulation.
• Creates and maintains accurate, complete, and concurrent materials management records and logs of activities performed in accordance with LifeCenter policy, applicable standards, and regulations.
• Assists Quality & Regulatory Affairs with environmental monitoring of storage areas including responding to temperature excursions which could affect product.

• Ensures timely communication of all vendors, supply, equipment, and other materials management issues, to the Quality Systems Manager.
• Is responsible for timely transfer of equipment and materials to sterilization provider facilities, staging areas and LCNW satellite facilities
• Collaborates with the Quality Systems Manager to deliver onboarding training for the Materials Management staff. Assists in evaluating employee competency and the effectiveness of staff training.

Vendor Management

• Establishes relationships with suppliers and vendors to ensure reliable access to materials suitable for operational needs, at a competitive cost.
• Resolves order discrepancies as appropriate.
• Monitors vendor performance for product quality, order accuracy and timeliness of supply deliveries.
• Analyzes material usage, contract costs, and vendor comparisons and identifies opportunities for cost savings, and quality improvement.

Vehicle, Equipment and Facility Maintenance

• Assists in coordination of fleet vehicle maintenance, repairs, insurance claims, and licensing.
• Schedules maintenance vendors for clinical facility operations, such as instrument sharpening, appliance repair, equipment calibration and preventative maintenance.
• Serves as primary contact for Surgical Recovery Suite (SRS) property management for building maintenance needs.
• Maintains storage and other critical areas in a clean and orderly state including performing routine cleaning activities as directed.