Project Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking an Entry-Level Project Assistant to join our team in supporting technical project administration work for multiple project managers in addition to general administrative support to our White Plains, NY office. 

This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country.  In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, arranging meetings, monitoring schedules, project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.

Role accountabilities:

As a Project Assistant you will assist project managers with the review, production, and delivery of meeting notes, summary reports, presentations, and other non-technical deliverables. You will regularly use Microsoft Office Suite and other technical platforms to aid in preparing, formatting, and assembling of deliverables; upload deliverables to client sites, develop and maintain electronic project team sites. Interaction and communication with internal and external stakeholders will also be a regular part of your responsibilities.

You will also be required to:

• Maintain required certification documents and coordinate with staff regarding weekly time and expenses.
• Assist with typical duties such as but not limited to setting up meetings, answering phones, making travel arrangements, helping direct incoming calls, and document production.
• Work on multiple projects/tasks simultaneously and manage multiple/simultaneous deadlines.
• Perform file management and various other administrative duties as needed.
• Demonstrate productivity, effectiveness and excellent communication (both written and verbal) while working both independently and within a team.

Qualifications & Experience:

Required Qualifications:

• Bachelor or Associate degree in Communication, Business Administration, or related field or equivalent experience.

Preferred Qualifications:

• 1-3+ years of related experience.
• Finance background or coursework.
• Previous technical/administrative experience in a fast-paced setting; with strong computer skills, and a high level of competence in Microsoft Word, PowerPoint, Outlook, and Excel.
• Highly motivated with a desire to pursue continual innovative improvements in processes.
• Exceptional time management and organization skills with the ability to work under time constraints and prioritize/ plan work, while working on multiple tasks for several projects/ managers simultaneously.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP,  401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition p