SAP Executive Assistant to the Co-CRO, SCM

We help the world run better

At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from. 

 

POSITION DESCRIPTION

We are looking for an Executive Assistant that can help further our mission and can support the culture we want to maintain at SAP. This Executive Assistant will support the Co-CRO, Supply Chain Management and members of their leadership team.

 

This individual will be responsible for providing comprehensive administrative and managerial support daily. You will play a crucial role in ensuring smooth operations, effective communication, and efficient decision-making. This is a position that requires high confidentiality and top-notch communication skills, along with being a highly-organized, detail-oriented individual with exceptional multi-tasking abilities.

 

As an Executive Assistant you are part of the backbone of this organization to ensure a smooth and outcome-driven work environment for the Executives you support. You will work closely with other Executive Assistants and Management Support Specialists, Senior Executives, and other key stakeholders. You’ll also partner closely with the Chief of Staff, Chief Operations Officer, and others with accountability for strategy, culture, and communications.

 

We are looking for a committed and passionate colleague to support our team with a strong focus on the following activities:

 

POSITION REQUIREMENTS

• Manage complex calendars, including scheduling meetings, appointments and travel arrangements
• Assist your Executive with time management
• Coordinate and prepare materials for meetings, conferences and presentations
• Manage logistics for meetings, including coordination of team meetings and external events
• Coordinate travel arrangements, including preparation and follow up (expense reports, etc.)
• Book meeting rooms, research external venues as needed
• Manage internal and external communications
• Manage workflow items such as time-off requests, purchase orders, distribution lists, etc.
• Organize and maintain electronic files, ensuring confidentiality and easy retrieval of information
• Assist with the preparation, editing and formatting of documents, presentations and spreadsheets
• Coordinate and oversee special projects, ensuring their timely completion and successful outcomes
• Act as a central contact between internal/external stakeholders, maintaining positive relationships and ensuring timely communication
• Proactively identify opportunities to improve administrative processes and implement efficient solutions
• Work closely alongside and collaborate with the Chief of Staff and Chief Operations Officer to ensure efficient coordination and support to the team
• Establish close working relationships with Executive Assistants in other Board areas

 

 

EXPERIENCE & LANGUAGE REQUIREMENTS

• Fluent in business English
• 5+ years of experience as a Management Support Specialist or similar role
• Strong communication, teamwork and coordination skills are essential
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills with strong attention to detail and accuracy

 

LOCATION PREFERENCE: Pittsburgh, PA

 

 

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Bring out your best

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