Facilities Assistant Project Manager

Make a difference at one of Florida’s premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly’s deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

   

JOB TITLE

   

Facilities Assistant Project Manager

   

JOB DESCRIPTION SUMMARY

   

Reporting to the Assistant Vice President, the Facilities Assistant Project Manager supports the planning, coordination, and execution of capital and non-capital construction projects across the University. This position plays a key role in managing the design and construction of new, renovated, and existing facilities by coordinating internal stakeholders, external consultants, contractors, and vendors to ensure projects are delivered on time, within scope, and within approved budgets.

The Facilities Assistant Project Manager assists with project planning, budgeting, scheduling, procurement, and compliance, and serves as a liaison among user groups, Facilities & Safety Services, and construction partners. This role requires strong organizational skills, independent judgment, and effective communication to support multiple concurrent projects, ensure code compliance, and contribute to the successful advancement of campus development initiatives.

   

JOB DESCRIPTION

   

Responsibilities:

• Initiation of planning and project management strategies for the realization of the goals and objectives set forth by the University.

• Ensure effective communication and coordination among all internal and external participants and stakeholders. Coordinate activities with vendors and suppliers and maintain relationships with them. Synchronize all operations required to successfully complete a project. Communicate relevant information to all team members. Keep track of all vendor purchase orders for those and determine the causes of any delays. Plan and coordinate project scheduling, budgeting, and administrative tasks. Support procurement activities.

• Manage small projects related to Campus Development and Construction, and serve as an assistant project manager as needed. Participate in continuous departmental process improvement

• Develops, manages, monitors, and assures implementation of budgets, schedules, and program scopes within approved limits.

• Procures professional services for the realization of established goals.

• Establishes and develops scopes of work, budget, and schedule with user groups/stakeholders for approval.

• Analyzes information and draws inferences to prepare recommendations.  Duties are varied and require independent judgment to address common challenges.

• Facilitates building code compliance for all work.

• Provides client and user support to meet program expectations and serves as a liaison among stakeholders.

• Works closely with facilities maintenance on various trade work coordination.

• Assists with procurement of services (professionals, etc.), materials (direct owner purchases, etc.).

• Receive assignments in the form of results expected, goals, due dates, and general procedures to follow.

• Analyze information and draw inferences in order to prepare recommendations.

• Duties are varied and require independent judgment on commonly encountered problems.

• Review work progress daily; maintain regular communication with stakeholders and team members on progr