Administrative Assistant - Facilities and Maintenance Department

About the EmployerRex and Margaret Fortune School of Education is a comprehensive education system including, non-profit preschools, a network of tuition-free, public charter schools (TK-12th), and a school of education with a masters programs and educator preparations programs accredited by the California Commission on Teacher Credentialing. in Sacramento/San Bernardino County. We prepare students for college starting in preschool Transitional Kindergarten in San Bernardino and Sacramento Counties and are focused on closing the African American achievement gap.
Our Mission:To graduate high achieving students of good character prepared for college and citizenship in a democratic society.
Our Vision:To prepare teachers for service in public schools with competence and sensitivity that will enable them to develop students to their fullest potential.
Our Approach:At Fortune School our education philosophy is The Five Pillars--1) High Expectations, 2) Choice and Commitment, 3) More Time, 4) Focus on Results, 5) Citizenship. We follow this philosophy in all our academic programs in service to the wide range of people we serve from preschool to masters.
Job Summary: Provide support the Facilites and Maintenance department within the organization
Working Hours: Monday - Friday 08:00AM - 05:00PM with 1-hour unpaid meal period

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Mail collection, sorting, distribution
• Prepare packages for delivery
• Greet all guests
• Answer multiline phone system-direct callers to appropriate recipient, accurately record and deliver messages
• Inventory and order office supplies
• Minor service to office equipment-fax machine, copier, postage machine
• Maintain reception area and classroom housekeeping
• Assist Home Office staff with projects, as needed
• Serve as Administrative support to the Facilities and Maintenance Department.
• Assist with executing organization-wide events and initiatives
• Make travel arrangements
• Hospitality/event planning

SKILLS:

• Highly organized
• Ability to multi-task
• Prioritize and attention to detail
• Familiar with Microsoft Office products
• Excellent customer service

WORKING ENVIRONMENT/PHYSICAL DEMANDS:

• Standing and sitting for extended periods of time.
• Reach overhead, above shoulders and horizontally, bend at the waist, kneel or crouch.
• Lift 20 pounds using proper lifting methods.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree or equivalent required
• At least three years of office experience
• Proficient in Access, Microsoft office, power point, excel and able to type 50 words per minute
• Complete command of the English language, written and oral.
• Knowledge of website management, email systems, mail merge, etc.

Fortune School of Education provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.