Senior Post Award Research Administrator

Department: Col of Humanities and Soc Science

Classification: Financial Svcs Specialist 2

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Band: 05

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Office of Finance and Human Resources manages the College of Humanities and Social Sciences budget of approximately $75 million (all sources) and hiring faculty and staff. It serves as liaison between the Central Offices (as for example budget, OSP, accounting, financial aid, human resources, and provost) and College departments and programs.

About the Position:

The CHSS Senior Post Award Research Administrator provides post award research administration services to faculty of several different CHSS departments/centers and oversight of the department's post award research activities. The Senior Post Award Research Administrator uses knowledge of grant and contract management rules and regulations, technical expertise and analytical skills to support a variety of post award research activities. Activities will include, but is not limited to: award setup review and management; reconciliation, monitoring and forecasting of award finances; preparing adjustments and corrections; labor allocation processing and direct expenditure processing and approvals; assisting with preparation of financial reports; and ensuring all financial requirements have been met in compliance with university, state, federal and sponsor guidelines. Senior Post Award Research Administrator interacts regularly with and provides high quality customer service to faculty members conducting sponsored research and ensures adherence to quality standards and all policies and award regulations. Anticipated Senior Post Award Research Administrator portfolio of support is expected for approximately $7.5M in research expenditures across approximately 60 externally sponsored awards and ~8 different CHSS departments/centers, and will also monitor and support internally funded research activities as needed.

Responsibilities:

Award Set up for all college assigned awards

• Upon award acceptance, defines and reviews account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations;
• Coordinates new award meetings with PIs, co-PIs and relevant department staff;
• Communicates with faculty and OSP on award set up process and pending items and assist with completion as needed (i.e. completion of budget revisions, conflict of interest, etc.);
• Maintains SharePoint Document Library with executed award information (uploading documents, creating permanent position modifiers, creating new positions);
• Evaluates documentation and financial setup for accuracy;
• Reviews scope of work and reviews files for missing or inaccurate information, and ensures corrections are made as needed; and
• Maintains knowledge of award terms and conditions, reporting requirements and budget restrictions for effective and compliant management of award. Maintains post award research files and documents. 

Process Award Activity for assigned portfolio of grants that require direct post award support 

• Works with the PI to determine and process appropriate personnel effort plans, to include timely processing of change labor and hiring actions (to include relative cost share effort);
• Coordinates and prepares requests for No Cost Extensions, carryover, re-budgeting requests, changes in scope, and other changes to the award;
• Ensures all requests are in compliance with sponsor guidelines and university policies and coordinated with the Director or Post Award Manager as needed to complete submission of post award actions;
• Ensures budget revisions have the approval of the Director or Post Award Manager before submission to OSP;
• Facilitates the approval of invoices to pay subcontractors in accordance with the university subaward policy;
• Reviews labor allocations and facilitate annual payroll certification process; applies federal and university rules to management of effort allocation appropriately for individuals compensated from sponsored awards;
• Ensures effort tracking for sponsored awards stays updated with