Recruitment and Employment Services Assistant (Part-Time)

Working Title: Recruitment and Employment Services Assistant (Part-Time)

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

 

College/Division: Human Resources, Training and Performance

Department: 100210 - Human Resources

 

Pay Band: 3

Pay Rate: Pay Range

Specify Range or Amount: $18.50 - $20.00 

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

 

Beginning Review Date: 06/25/2026

 

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

James Madison University’s Office of Human Resources is accepting applications for a part-time Recruitment and Employment Services Assistant. This position is responsible for providing a high level of customer service to both internal and external customers as well as administrative support to the Recruitment and Employment Services team.

 

Duties and Responsibilities:

This position works closely with the HR Onboard Specialists and Recruitment Specialists by:

- Providing assistance with the recruitment process to internal and external customers via phone, email and in person
- Assisting applicants with the online application process
- Supporting special Recruitment and Employment Services Team projects, initiatives and events, such as Connections Day, Job Fairs, etc.
- Providing additional general administrative and clerical support for other HR functions on an as needed basis
- Tracking reference letters that are received, scanning them, and following up on references that are not received
- Running reports in a timely manner and ensuring data is accurate
- Scanning documents into an electronic filing system

 

Qualifications:

The successful candidate must have:
- Demonstrated excellent administrative practices and procedures
- Strong interpersonal skills, customer service experience and the proven ability to build strong working relationships
- Excellent verbal and written communication skills
- Exceptional attention to detail and accuracy
- Qualities such as professionalism and adaptability
- The ability to organize, prioritize and multi-task
- Demonstrated typing and data entry skills and computer knowledge in a Windows based environment, preferably Microsoft Word, Excel and PowerPoint
- The ability to work independently and as part of a team
- The ability to manage confidential and sensitive information

 

Additional Posting Information:

 

 

Conditions of Employment:  

Employment is contingent upon the successful completion