Assistant to the Dean (Administrative Analyst/Specialist II, Exempt I) - College of Liberal and Creative Arts

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Assistant to the Dean

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

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San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

College of Liberal and Creative Arts

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday - Friday 8:00 a.m. - 5:00 p.m.

Anticipated Hiring Range

$5,500.00 Per Month ($66,000.00 Annually)

Salary is commensurate with experience.

Position Summary

Reporting to the Dean of the College, the College of Liberal & Creative Arts (LCA) Dean’s Assistant provides administrative support to the Dean and schedules meetings for the Dean as well as college wide meetings. Assists with confidential tasks, projects and correspondence and prepares reports for the Dean as needed. Incumbent manages the Dean’s calendar and communicates information to college community and external partners as needed. Provides lead work to key Dean’s Office staff members and student assistants.

Position Information

Administrative Duties for Dean of College

• Assists Dean in coordinating with key stakeholders and college administrators in ensuring that projects critical to the college mission are efficiently handled with a high degree of accuracy and professionalism
• Evaluates and prioritizes all requests to the Dean from faculty, staff, students, as well as other on- and off-campus community members
• Maintains the Dean’s calendar. Has the ability to make judgments on and prioritize meeting requests, and to make sensible arrangements to Dean’s schedules.
• Maintains confidentiality of meetings and other arrangements as appropriate.
• Plans, organizes and sets up all regular meetings for the Dean; coordinates events, retreats, and other special meetings to be hosted by the Dean.
• Supports the Dean in drafting communications to be sent to internal and external partners and in maintaining strong relationships with internal and external partners
• Coordinates Dean’s participation at university and college functions, including Commencement, department celebrations and student recognition events.
• Makes travel arrangements and processes reimbursement paperwork for the Dean as well as for T/TT faculty search finalists
• Works effectively with the Associate Deans to become and remain up to date on the college’s departments and schools and keeps the Dean informed

Special Projects

• Collects data and prepares reports requested by the Dean
• Assists the Dean with grant-writing, grant-related activities, and fundraising.
• Handles special projects as assigned by the Dean
• Provides support for Dean' s initiatives, including development of external partnerships and projects.
• Effectively uses appropriate communication methods and formats, and uses expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- an