Executive Assistant - CFO and Sr. Management

Location: Norwalk, CT

Working Environment: Hybrid (2 days a week on-site)

FactSet creates flexible, open data and software solutions for over 180,000 investment professionals around the globe. We stay ahead of global market trends, power robust company and industry research, and provide comprehensive data with our market-leading solutions.

We believe today’s talent powers tomorrow’s innovations. As a globally inclusive community, we bring our whole selves to work, and encourage employees to join in, be heard, contribute, and grow. Our work environment fosters diversity, engagement, and productivity because we know that great ideas can come from anyone, at any time.

We are looking for an Executive Assistant (EA) to support our Chief Financial Officer and Sr. Management in Finance.  You will be based in our headquarters in Norwalk, CT, and should also have the flexibility to occasionally travel to our New York City office. This role functions as a close partner with the senior management team and their Executive Assistants by anticipating needs, proactively resolving issues, managing administrative matters, and ensuring timely preparation for upcoming events and commitments.

This is the ideal role for someone with a successful track record of supporting the C-suite, as well as resourceful, collaborative, has a “can do” attitude, strong organizational skills, keen attention to detail, and strong proficiency with Microsoft PowerPoint, Word, and Excel.  We are a global organization, and you will interact and engage with senior leaders from across the globe as well as with Board members, and C-level executives at other companies.

What You’ll Do:

• Coordinate all travel (domestic and international) requirements and expense report management for the CFO and senior members of the finance team.
• Handle all calendar management and related logistics which includes internal and external meetings, town halls, video/conference calls, as well as large meetings and events for key departmental staff and executives.
• Work collaboratively and productively with FactSet’s other Executive Assistants to coordinate meetings and events.
• Ensure that the CFO has the required materials before all meetings.
• Respectfully and effectively interact and coordinate meetings with Board Members, C-level executives, vendors, internal stakeholders, and more.
• Work on ad-hoc projects including editing PowerPoint presentations.
• Coordinate and assist with offsite and onsite event planning for Finance Leadership Team and/or company events which can include agenda management, vetting locations, catering, audio/visual needs, and ordering corporate gifts.
• Provide administrative support of a confidential nature for the Office of the CFO. Interactions will include managing critical information and confidential documents. 
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, solving problems, and adjusting to plans.

Required Skills:

• 8+ years of experience successfully supporting the C-suite in a fast-paced environment, preferably at a financial services, technology, or information services company
• Highly proficient in Microsoft Outlook, PowerPoint, Word, and Excel
• Exceptional organization, and time management skills
• Superior attention to detail and ability to multi-task and adapt to a changing environment Proven ability to anticipate business needs and priorities
• Strong interpersonal skills and proven ability to work well with other EAs, all levels of internal management and employees, as well as outside clients and vendors
• Excellent oral and written communication skills and the ability to concisely articulate information
• Excellent decision-making and problem-solving skills
• Proven ability to work independently with minimal supervision
• Ability to pivot and iterate with changing priorities, and maximize use of the senior management team’s time
• Flexibility, project coordination, and sensitivity to confidential matters
• Ability to work a hybrid schedule (2 days a week) from an office in Norwalk, CT

The budgeted amount range for this position in the State of Connecticut is $96,000 - $120,000.

What's In It For You

At FactSet, our people are our greatest asset, and our culture is our biggest competitive advantage. Being a FactSetter means:

• Contributing to a firm with over 40 years of consecutive growth, named a 2023 Best Place to Work by Glassdoor and led by a top-rated

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