Sr. Associate Operations, Once and For All Coalition

Company Description

Publicis Media Exchange (PMX) is the global media platform for Publicis Groupe [Euronext Paris FR0000130577, CAC 40]. PMX is an omnichannel activation powerhouse that drives smart application of investment through leveraging scale, marketplace innovation, deeper partnerships and knowledge. PMX is at the forefront of the converging marketplace building data-informed, tech-enabled media to help marketers connect with consumers in a measurable way. 

Job Description

This is a hybrid role, requiring three days in-office each week. If you are contacted for an interview, your recruiter will discuss specifics with you, inclusive of any necessary reasonable accommodations. You will report to the Senior Vice President, Multicultural.

Role Objectives

• Assist the vice president in developing and coordinating in-person and virtual events/meetings
• Develop production timelines across multiple departments
• Liaise with managers and clients to define project requirements, scopes, and objectives that align with organizational goals
• Coordinate internal and external resources, ensuring that projects remain within scope, schedule, and budget
• Analyze project progress and, adapt scope or timeline to achieve results
• Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events
• Remain current (or ahead of the curve) with trends in event planning, design, and production, and solve operational challenges

Responsibilities

• Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process
• Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design
• Manage logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
• Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure high-level service throughout all phases
• Build a comprehensive database of industry contacts, vendors, and venues
• Troubleshoot any issues that arise on event day
• Ensure that all aspects of a project are organized and in conformance with timeline and deliverables requirement
• Maintain project performance database that tracks overall progress and achievement of milestones
• Assign and monitor resources to boost project efficiency and maximize deliverables output
• Report project risks and outcomes to appropriate management channels, and escalate issues according to project work plan
• Be the point of communication between company teams and external resources
• Deepen partnerships with outside resources, including third-party vendors and researchers

Qualifications

• Experience in event planning or coordination
• Minimum 2-3 years’ experience in related role/industry, post college
• Legally authorized to work in the U.S.

Additional Information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. 

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive.  Our benefits package includes medical coverage, dental, vision, disability, 401K,  as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact hrcompliance_usms@publicis.com.

All your information will be kept confidential according to EEO guidelines. 

Compensation Range:  $46,500 - $67,500 annually.  This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and