Lead, Accounts Payable

ABOUT THE TEAM

Accounts Payable Operations Lead serves as a key operational partner to Accounts Payable leadership, supporting daily AP transactional operations, supplier onboarding, payment processing, reporting and continuous improvement initiatives. This role acts as the first point of contact for escalated AP inquiries and works closely with AP Supervisors, and managing communications between Procurement, Treasury and Accounting to ensure efficient and compliant daily processing of invoices and payments. 

ABOUT THE JOB

This position does not have direct reports but serves as a senior resource within the AP organization and provides operational guidance and support across the team. (They would be a natural successor for an AP Supervisor position because they gain visibility into every aspect of the operation without initially managing people.)

WHAT YOU’LL DO

• Operational Support
  • Update daily invoice intake for tracking purposes.
  • Identify processing bottlenecks for specific suppliers/invoices and partners with AP Supervisors to drive resolution.
  • Review and approve supplier setup requests in accordance with company policies and internal controls.
  • Ensure supplier records are complete and accurate.
• Payment Administration
  • Prepare, perform review, and submit ACH payment requests for Sr. AP Manager approval.
  • Process and coordinate domestic and international wire payments for Sr. AP Manager approval.
  • Post manual payment transactions within Oracle Fusion.
  • Research and resolve ACH rejections, payment failures, and banking exceptions.
  • Coordinate with Treasury and suppliers regarding payment-related issues.
• Reporting and Analytics
  • Generate daily, weekly and monthly AP operational reports.
  • Distribute KPI dashboards for AP Supervisors and leadership to drive processing and for Sr. AP Manager, to monitor trends and productivity metrics.
  • Support AP Aging cleanup initiatives and assist with identifying root causes of outstanding liabilities.
• AP Support & Escalation Management
  • Serve as the primary responder for AP related Slack requests and inquiries.
  • Triage issues and route escalations to AP Supervisors as appropriate.
  • Escalate complex operational issues to AP leadership when necessary.
• Process Improvement
  • Assist Sr. AP Manager with Oracle Fusion enhancements, testing, and implementation activities.
  • Support special projects, strategic AP initiatives, and audit requests.

REQUIRED QUALIFICATIONS

• 5+ years of Accounts Payables experience
• Strong understanding of full cycle AP processing, supplier management, ACH and wire payment
• Experience working within a large ERP environment, preferably Oracle Fusion
• Advanced Excel skills including Pivot Tables and V/XLOOKUP
• Strong problem-solving skills
• Excellent communication and customer service skills
• Ability to prioritize multiple competing requests in a fast-paced environment
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

PREFERRED QUALIFICATIONS

• Aerospace, manufacturing, defense, or high-growth company experience
• SOX or Government environment
• Experience creating KPI dashboards, and operational reporting
• Knowledge of AP controls, supplier onboarding, 1099 reporting and payment fraud prevention
• Experience supporting process improvement and automation initiatives