Accounting and Administrative Assistant (Part Time)

For over 90 years, Topcon’s vision has been to solve societal challenges around the globe. In healthcare, we are developing innovations that improve patients’ health and quality of life. 

We empower eye care providers with advanced imaging, diagnostic solutions, and intelligent data technology. Our robotic devices deliver simplicity without compromise, by capturing clear images with the push of a button. 

By joining Topcon Healthcare, you become part of a growing, diverse, global team. With office locations throughout North America, whether you are on-site, remote, or hybrid, our culture empowers you to contribute to company and personal success each day. At Topcon Healthcare, you can grow your career, gain new perspectives, and help address society’s most pressing challenges.  If you have drive, passion, and a desire to be part of a collaborative team, we want to hear from you.

At Topcon Healthcare, we don’t wait for the future. We invent it. Join us.

Learn more about working with us at topconcareers.com

We are seeking a dependable and detail-oriented Accounting and Administrative Assistant to support basic accounting and recordkeeping functions as well as day-to-day office operations. This role helps ensure financial records, vendor information, and internal documentation remain organized and up to date while also supporting general office needs.

The ideal candidate is highly organized, comfortable working with financial information, and able to manage recurring administrative tasks with accuracy and consistency. Prior experience supporting accounting or bookkeeping functions is helpful but not required.

This is a part-time position requiring approximately 20 hours per week. The role is onsite at our Pensacola office Monday through Friday, with a schedule of roughly 4 hours per day. Exact daily hours may have some flexibility depending on office needs.

Key Responsibilities

• Assist with accounts payable, accounts receivable, and bank reconciliation recordkeeping
• Maintain organized financial and operational documentation
• Monitor and update internal tracking systems and shared team resources
• Support vendor communication and documentation management
• Help maintain accurate records related to transactions, deliveries, and company expenses
• Support basic bookkeeping processes such as reconciliations and document management
• Provide administrative support to accounting and operations teams

Administrative Responsibilities

• Assist with incoming mail and check handling
• Maintain organized office filing systems and administrative records
• Assist with purchasing and routine office-related requests

Desired Skills and Experience

• Strong organizational skills and attention to detail
• Comfortable working with financial information and maintaining accurate records
• Proficiency with common office software such as Microsoft Excel, Word, and Outlook or Google Workspace
• Familiarity with accounting software such as QuickBooks, Xero, NetSuite, or similar platforms is helpful
• Experience using collaboration tools such as Microsoft Teams, Slack, or shared cloud file systems (OneDrive, Google Drive, Dropbox)
• Ability to manage digital files and maintain consistent documentation processes
• Basic understanding of bookkeeping concepts such as invoices, payments, receipts, and reconciliations
• Strong communication skills when interacting with vendors and internal team members

Base Pay: 

Expected Base Pay Range: $22.00 to $25.00 Hourly  

The base pay range included is a projected hiring range for a position, level and potential work location(s) listed.  Topcon provides the compensation range that it in good faith believes it might pay and/or offer for this position. This compensation range is based on a full-time schedule.    

Benefits*:  

Topcon offers a comprehensive benefit package for this position including medical, dental, vision, life insurance, disability insurance, tax saving spending accounts a 401(k) plan with employer match, tuition reimbursement in addition to other perks and benefits.  We also offer time off for our employees to recharge.  Our employees are eligible for paid company holidays, paid personal time off, and paid sick time that meets or exceeds state/local requirements.   

Topcon reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation; individual candidate compensation may be determined based on individual skills