Assistant Facilities Manager

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves - The Assistant Facilities Manager will provide support to the Site and/or Facility Manager with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.

What your day-to-day will look like:

Relationship Management

• Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction. Lead cross functional teams and pair with internal contractors and technical staff to exceed customer satisfaction

Site and Vendor Management

• Support and assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within our account

• Support facility soft services as needed and directed such as: janitorial, meetings preparation, conference services, copy centers, media services, waste, food services, parking, vending, and badging

Client Relationship Management

• Proactively develop and manage client relationships ensuring that expected service levels are achieved

Finance Management

• Assist with the annual budgeting and quarterly forecasting processes for the site as well as prepare monthly spend reports (actual vs. budget, variance etc.)

• Keep track of Approved/Rejected POs by checking e-mails and the PO status’ on E1

Required Qualifications:

• 3+ years of industry experience and supervisory experience in facilities management or related field.

• Working knowledge of CMMS, relational database, work order management systems

• Familiar with hard services offering (technical knowledge on HVAC, electrical, plumbing systems)

• Excellent customer service delivery

• Experience with Microsoft Office products, like PowerPoint, Outlook and Excel

Preferred Qualifications:

• Bi-lingual is a plus

• Associate's or bachelor’s degree in Facilities, Property, Business or related field desirable

• Experience using Maximo CMMS and Building Engines software

Location: Thousand Oaks, CA

Work Environment

• Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week.

• Office-based with standard business equipment and technology

• The role requires working in a regulated pharmaceutical environment that adheres to strict compliance standards

• Physical demands are generally limited to those associated with a normal office environment (sitting, standing, using computers and phones). 

Estimated compensation for this position:

70,000.00 – 88,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Thousand Oaks, CA

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access