Specialist Compliance Early Childhood

Position Description

Essential Duties and Responsibilities

Compliance & Regulatory Systems (HQPK + HHS/CCR)

• Develops, monitors, and improves district systems ensuring compliance with all High‑Quality Pre-K Components and Texas Health & Human Services (HHS) Child Care Regulation (CCR) Minimum Standards across early childhood programs.
• Maintains all required compliance documentation, including assessment schedules, staff credentials, class ratios, family engagement evidence, program evaluation artifacts, licensing documentation, and ECDS submissions.
• Supports verification and documentation of staff and teacher certifications required by HHS CCR and TEA additional qualifications, ensuring accuracy in training hours, credentials, and records.
• Assists with documentation, recordkeeping, and readiness for childcare licensing and permit processes (staff files, safety/health compliance, ratios, training records).
• Serves as support staff to ensure compliance during the absence of a childcare director in facilities across the district.

• Ensures all eligible PK4 students complete BOY, MOY, and EOY assessments across the five required domains and supports monitoring of all state-required assessments across programs.
• Supports assessment data validation and accuracy and collaborates on timely reporting to stakeholders, including ECDS requirements.

• Collaborates to establish and monitor developmentally appropriate learning environments across early childhood settings, ensuring alignment with the district's curriculum and educational resources, HQPK, and HHS standards.
• Provides targeted coaching and technical assistance across instructional and non-instructional program elements to support consistent implementation and program quality.
• Supports the planning, design and delivery of professional development opportunities for administrators teachers and staff, aligned to state and federal expectations.

• Supports the development, rollout, and annual review of the Family Engagement Plan to ensure all required components are met and communicated effectively.
• Designs and supports family events and communications, including registration processes, curriculum/assessment information, and resource dissemination.
• Manages dissemination of department updates, deadlines, and communications using platforms such as EZChildTrack, Smore, Schoology, Microsoft tools, and department websites.

• Supports the planning, rollout, and monitoring of the department’s improvement plan, ensuring required components are completed and communicated.
• Conducts audits and monitoring visits for selected aspects of early childhood programming, including compliance checks for HQPK and HHS CCR requirements.
• Supports coordination with internal and external partners—including Operatio