Executive Administrative Assistant - Protective Services

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Join Our Team as an Executive Administrative Assistant – Protective Services

Are you a highly organized and discreet professional ready to support executive leadership in a fast-paced, mission-driven environment? We’re seeking an Executive Administrative Assistant to provide direct support to the Vice President of Protective Services in our Columbus, Ohio office.

This hybrid position is based in Columbus, OH. Candidates will collaborate in office 2 days per week and enjoy the flexibility of remote work the remaining days. (4-5 days in office is preferred, but not required.)

This role requires a high level of professionalism, confidentiality, and the ability to interact seamlessly with C-suite executives and internal stakeholders.

What You’ll Bring:

• Discretion & Confidentiality: You handle sensitive information with integrity and sound judgment, maintaining strict confidentiality at all times.
• Executive-Level Communication: You’re confident and articulate in your interactions with senior leaders, representing the VP and the Protective Services team with poise.
• Organizational Excellence: You manage complex calendars, coordinate high-level meetings, and adapt quickly to shifting priorities.
• Tech Proficiency: You’re skilled in Microsoft Office Suite (Teams, Planner, Outlook, Word, Excel, PowerPoint) and open to learning new tools and systems.
• Professional Presence: You demonstrate a polished, composed demeanor in all settings—whether in person, on video calls, or in written communications.
• Independent Initiative: You anticipate needs, solve problems proactively, and take ownership of tasks with minimal direction.

What You’ll Do:

• Provide dedicated administrative support to the VP of Protective Services.
• Manage confidential communications, documents, and schedules with precision and discretion.
• Coordinate executive-level meetings, travel, and logistics.
• Serve as a liaison between the VP and internal/external stakeholders, including C-suite executives.
• Support operational efficiency and contribute to a culture of trust, safety, and excellence.

Why Join Us?

• Be part of a team that values integrity, professionalism, and collaboration.
• Play a key role in supporting leadership within a critical and respected organization.

If you’re ready to bring your administrative expertise to a role where discretion and professionalism are paramount—apply today!

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities: 

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed. 

• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

• Compiles information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate