Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University

Department

Undergraduate Recruitment

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we want

The Senior Administrative Coordinator I provides direct administrative support to the Executive Director for Undergraduate Recruitment and Outreach within the Office of Admissions and the senior level staff in Undergraduate Recruitment in Outreach using initiative and independent judgment on administrative duties.

What you need to know

Salary: $45,000.00 - $57,740.80 (Compensation will be commensurate to selected hire's experience) 

Cover Letter & Resume: A cover letter and resume are strongly recommended

Position Details: This position requires work hours on some evenings, weekends and holidays and work on and off campus, as needed.

Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Six years of experience in office administration.

Preferred Qualifications: 

• Bachelor’s Degree.

• Professional experience in higher education.

• Some supervisory experience.

• Advanced proficiency in word processing, spreadsheet, and database programs.

• Ability to plan, prepare and monitor budgets.

• Demonstrated knowledge of basic project management and organizational practices.

• Familiarity with TAMU processes and procedures.

Knowledge, Skills, and Abilities:  

• Working knowledge of spreadsheet, presentation, and word processing software programs.

• Excellent interpersonal and communication skills and ability to plan and organize effectively.

• Ability to establish and maintain effective working relationships.

• Strong problem-solving skills.

• Ability to manage several projects.

• Ability to multitask and work cooperatively with others.

Responsibilities  

Administrative Support

• Provides administrative support for the Executive Director for Undergraduate Recruitment and Outreach including responding to correspondence, prioritizing work responsibilities and duties, managing time and resources, maintaining calendar, assisting with budget expenditures, researching issues, gathering information, drafting correspondence, and providing support for committees, meetings, and special functions.

Program/Project Coordination

• Coordinates various programs and projects between the Executive Director for Undergraduate Recruitment & Outreach and other department heads, directors, university officials, professional support staff and multiple external constituencies.

• Serves as a resource person when appropriate.

• Researches and makes recommendations to the Executive Director on how to be more cost effective and improve efficiency related to current programs and projects.

• Assists with special projects for units within Undergraduate Recruitment and Outreach.

Research Coordination

• Researches, collects, compiles, and disseminates information for the Executive Director related to Undergraduate Recruitment and Outreach activities, operations, programs, and projects.

Administrative Team Support

• Works closely with senior support staff in the Office of Admissions to help support the Executive Director for Undergraduate Recruitment and Outreach staff and others to coordinate issues related to the office.

• Serves as a back-up for other leadership administrative staff.

Who we are

The Office of Undergraduate Recruitment handles freshman, transfer, international, and other prospective students who wish to apply to Texas A&M University. The office is also responsible for recruiting and enrolling an academically prepared student body geog