Senior Contract Specialist

Title: Senior Contract Specialist    
Company: Peoples Gas System
State and City: Florida   -  Tampa
Shift: 8 Hr. X 5 Days

 

 

 

POSITION CONCEPT  

The Sr Contract Specialist is responsible for the accurate preparation, solicitation, negotiation, award, and commercial management of contracts in support of maintaining, expanding, and modernizing our natural gas infrastructure in service to our customers. From initiation of sourcing events through contract closeout, this role will focus on contract development up to contract execution for professional consulting services, software solutions, software as a service (hosted services), non-disclosure agreements, license agreements, architect & engineering services, routine and major construction services, and major engineered equipment purchases. 

 

PRIMARY DUTIES AND RESPONSIBILITIES    

1.    Conducts pre-procurement strategy planning to identify the best contracting method(s) for - engineered equipment, engineering services, and construction contracts, required to satisfy business requirements, while safeguarding corporate interests. 20%
2.    Assists and advises the project team during the preparation of technical specifications and/or scopes of work by reviewing business requirements against areas of contractual risk. Performs due diligence of suppliers to confirm the technical and commercial ability to successfully and safely execute contract requirements.  20% 
3.    Prepares appropriate contract pro-formats (including general terms and conditions and commercial terms) for bid solicitation and works as the team liaison with Legal and Risk Management. 20%
4.    Develops and leads the bid evaluation process by coordinating the commercial evaluation with the technical evaluation. Prepares the award recommendation, formalizes final agreements, and coordinates proper execution. 10%
5.    Provides contract administration support and supplier relationship management during contractor’s performance, including negotiating change orders, handling claims and disputes resolution, reviewing invoices for compliance with contract terms, monitoring for compliance with contractor lien laws, and preparing contract close-out documents. 10%
6.    Develops and maintains knowledge of local, regional, or national business trends, risk assumption, management issues, and applicable regulatory and legal constraints and requirements. Maintains professional and technical knowledge by attending educational workshops and seminars, reviewing professional publications, and participating in professional organizations. 10%
7.    Develops and seeks continuous improvement opportunities in productivity and reduction of procurement costs through advanced procurement methods, programs, processes, and continued education. Collaborates with the Supplier Diversity team to successfully include minority business opportunities in purchasing, and leads/participates in cross-functional continuous improvement project teams. 10%

 

SUPERVISION

 

Indirect Supervision:    Leads team for technical and administrative team members on a project
basis. Provides training and mentoring to supply chain team members as needed.

 

RELATIONSHIPS

 

Key Internal:      Interfaces with all levels of internal stakeholders involved with the sourcing of goods and services for the company. Interfaces with company legal representatives on contract issues.
Key External:         Interfaces with contractors, suppliers, manufacturers, utility providers, government agencies, external auditors, and peers in the industry.

 

QUALIFICATIONS 
    
Education 

Required:     Bachelor’s degree in Business, Engineering, Supply Chain   or related discipline.
Preferred:     Master’s degree in business or related discipline.
    
Related Experience 

 

Required:     6 years direct work experience performing the duties and responsibilities of this position related to construction, project engineering, contract management, and project management.

Preferred:     Gas utility experience

 

Knowledge/Skills/Abilities (KSA)

 

Required:    

Communicate well with others- both written and verbal
Contract negotiation skills
Knowledge of business fundamentals, performs work of same or closely allied nature 
Excellent problem-solving skills and project skills  
Ability to issue requests for quotations and issue Purchase Orders in SAP for goods and services

 

Leadership Competencies

 

•    Champions Safety, Health, and the Environment
•    Takes Ownership and Acts with Integrity
•    Drives Business Excellence for Customers
•    Bui