Assistant Director (TUC –TRIO)

About The University Corporation

The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc

Duties and Responsibilities:

Under the supervision of the Director of TRIO Programs, the Assistant Director of TRIO Programs is responsible for the planning, implementation and oversight of the coordination of all activities and services related to the Upward Bound and Talent Search programs at CSUN. The Associate Director is responsible for the provision of presentations, academic counseling, and other academic services to assist participants in qualifying for and graduating from 4-year colleges. Responsibilities include the management of project activities, supervision of project staff, compliance with federal and institutional regulations and legislation, record keeping of fiscal and student data, and evaluation of project objectives and performance. The incumbent is also responsible for organizing annual, monthly, and weekly performance reports, maintaining relationships and networking with CSUN faculty and staff, LAUSD personnel, and professionals in the community. The Assistant Director of TRIO programs also serve as the lead and point of contact for all TRIO programs and Federal Program Officers in the absence of the Director of TRIO Programs.

Knowledge, Specialized Skills, and Abilities:

Planning and Organizational Administration:

• Assist in the planning, directing, implementing, monitoring and evaluating of all TRIO programs services for student participants in accordance with federal guidelines and stated project objectives as outlined in the grant proposals.
• Ensure that all objectives are met in a timely and cost-effective manner.
• Interprets U.S. Department of Education regulations applicable to the grant programs, and ensures internal accountability by developing, implementing, and updating program policies and procedures as needed to ensure compliance with federal regulations.
• Plan, implement and monitor the academic year and summer components for TRIO Programs including, but not limited to: Saturday Academies, 6-week summer program, academic instruction, college tours, and recreational and cultural activities.
• Assist with the development and implementation of the tutoring component of the projects.
• Conduct site visits to target schools to monitor all TRIO staff in order to ensure quality control of the rendering and implementation of TRIO services.
• Assist with the identification, recruitment, screening, enrollment and retention of eligible participants at all service schools according to grant guideline
• Assist with the preparation of budgets, and other reports required by the Department of Education, the university and the department.
• Assist with budget forecasting and strategic management for academic year and summer programming, including events and transportation.
• Update program database and assist with completion of Annual Performance Report for the US Department of Education and other reports.
• Assist with summative and formative evaluations and analyze project data to coordinate evaluation of project services.
• Assist with locating and securing additional resources and continuous support to maximize opportunities and resources for all TRIO participants.
• Assist with the preparation of funding proposals for both federal and non-federal grants.
• Maintain communication with school-site personnel, families and students.
• Knowledge of local community and social agencies for student referrals.
• Responsible for maintaining accurate participant and financial records.
• Assist with the execution and maintenance of school service agreements/ MOUs.
• Serve as a lead and point of contact for all TRIO programs and Federal Program Officers in the absence of the Executive Director.

Leadership, Supervision and Personnel

• Assist with recruitment, hiring, training, supervision, and performance evaluation of full-time professional staff and part-time staff (i.e., student assistants, tutors, instructors, interns, etc.).
• Assist with the coordination of staff meetings, trainings, and professional development for staff, student assistants, instructors, interns, and volunteers.
• Define and determine staff responsibilities, work priorities, wor