Program Manager – Onsite, Nashville TN

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

MVA Community Engagement/Educa

Job Summary:

The Program Manager role is focused on engagement, program coordination, and partnership development. The Program Manager will oversee and coordinate community-focused programs, events, and outreach initiatives designed to strengthen relationships between the organization and community partners. This role is responsible for planning educational events, seminars, workshops, and health fairs; managing communications and logistics; developing and maintaining community partnerships; tracking program outcomes; and supporting basic budget management. The position requires collaboration with internal stakeholders and external partners.

Hours: 8:00am - 5:00pm CST, Monday - Friday.

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Preferred Skills & Experience:

• Master's Degree

• Team player Data and database management

• Intermediate program management capabilities

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

• Canva proficiency

• Experience with Microsoft Planner

• Intermediate-level REDCap experience

• Strong collaboration skills

• Ability to work independently with minimal supervision

KEY RESPONSIBILITIES

• Oversees planning and coordinating internal and external Meharry-Vanderbilt program activities which may include education meetings, events, seminars, and workshops.

• Responsibilities include managing communications, preparing materials, coordinating logistics, and supporting hosting or co-hosting activities.

• Prepare informational materials and disseminate to appropriate audiences

• Coordinate facilities and ensure logistics and materials are prepared for events and meetings 

• Provide support for Meharry-Vanderbilt Alliance activities which may include data collection, database management, basic data analysis, and the preparation of charts, graphs, and tables 

• May assist with drafting portions of grant proposals and project documents

• Track and assess program metrics and impact, maintains data and databases, and manages basic program budgets.

• Provide consistent communication and outreach to community members

• Other duties as assigned

TECHNICAL CAPABILITIES
• Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
• Quality Management (Intermediate): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related