ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

CORRECTIONAL RECORDS CLERK II

Job Location:

Address:  

Arizona State Prison Complex (ASPC) – Douglas
6911 North Bdi Blvd
Douglas, AZ 85607

https://corrections.az.gov/

Posting Details:

Salary: $33,600.00 

Grade: 12

Closing Date: 07/10/2025

Job Summary:

Are you an organized individual with clerical office experience?

This opportunity can be for you!

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a Full-Time qualified individual to perform complex clerical work regarding inmate records and court documents received. This position also makes arrangements for the complex to transport offender, update files, responds to telephone inquiries from staff, attorneys, and other agencies at the Arizona State Prison Complex - Douglas

This is your opportunity, Apply now, and join our great team!

Job Duties:

- Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
- Generates Notifications of Release for upcoming releases
- Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
- Completes all court document entries for the institution
- Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
- Processes violator paperwork, prepares files, and tracks violator warrants
- Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
- Tracks document requests for necessary completion of inmate institutional files
- Attends yearly training and trains Correctional Records Clerk I’s
- Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Office practices and procedures
- Laws, rules, policies, and procedures governing inmate files and documents
- Automated data/manual storage and retrieval techniques and equipment
- Numerical and digital filing systems
- Operation of office equipment including copiers, fax machines, and telephones - Basic mathematics
- Business English, including grammar, spelling, and punctuation
- Computer usage and various software programs (Microsoft Office and Google Suites)

Skill in:
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Researching, collecting, and formatting information
- Performing office clerical practices and techniques
- Sorting, filing, retrieving, and replacing files/records
- Utilizing a computerized database to perform data entry

Ability to:
- Access the Arizona Correctional Information Systems (ACIS)
- Work with minimal supervision
- Interpret and apply ADCRR department policies and privacy guidelines governing the provision of inmate information to others
- Lead and train in work assignment
- Follow verbal and written guidelines
- Work in a prison environment

Selective Preference(s):

- High School Diploma or General Education Development (GED)
- Customer service experience

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and a drug test.

In an effort to maintain a safe environment, all emplo