Purchasing Assistant, Grocery

At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Job Title: Purchasing Assistant, Grocery
Department: Purchasing
FLSA: Non-Exempt

General Function:
Responsible for ensuring all vendors are paid on time, in order for Hy-Vee to receive discounts on product received in warehouses. Enters billbacks, credits, and coupons into system that are deducted from vendor checks.

Core Competencies
• Partnerships
• Growth mindset
• Results oriented
• Customer focused
• Professionalism
Reporting Relations:
Accountable and Reports to: Category Manager
Positions that Report to you: None

Primary Duties and Responsibilities:

• Answers inquiries from stores, vendors and brokers.
• Assists with sales representatives (orders, late P.O.’s, store orders, etc.).
• Verifies disputed invoices for repayment.
• Coordinates pick-up loads with dispatch and incoming freights.
• Traces late shipments and shortage of product.
• Audits and completes new item sheets for the warehouse.
• Coordinates the return of merchandise shipped in error and recalled merchandise and prepares billing to vendors.
• Verifies all shipments are invoiced and processed for payment.
• Coordinates importing paperwork for shipments and invoicing.
• Reports to work when scheduled and on time.

Secondary Duties and Responsibilities:

• Assists with ad pricing.
• Orders merchandise when supervisor is absent.
• Performs other job-related duties and special projects as required (i.e. GM show).

Knowledge, Skills, Abilities and Worker Characteristics:

• Commitment to the Hy-Vee Mission and a willingness to promote the values of the company
• Strong verbal and written communication skills
• Strong interpersonal skills; ability to relate to and interact with other people in a friendly, professional manner
• Ability to identify problems, develop and execute solutions

• Ability to interact with basic computer systems, including word processing, spreadsheet and email applications, as well as job specific programs

Education and Experience:

High school diploma or equivalent required; 1-3 years previous related work experience.

Physical Requirements:

• Visual requirements include: ability to see detail at near range with or without correction.
•Must be physically able to perform sedentary work: occasionally lifting or carrying objects of no more than 10 pounds and occasionally standing or walking.
•Must be able to perform the following physical activities: stooping, kneeling, reaching, handling, grasping, feeling talking, hearing and repetitive motions.

Working Conditions:

The duties of this position are performed in a general office setting. There is frequent pressure to meet deadlines and handle multiple projects in a day.

Equipment Used to Perform Job:
Calculator, Fax, copier, telephone, printer, VDT and PC with Microsoft Office programs.

Equipment Used to Perform Job:
Calculator, Fax, copier, telephone, printer, VDT and PC with Microsoft Office programs.

Financial Responsibility:
None.

Contacts:
Has daily contact with suppliers/vendors, store personnel and warehouse personnel.

Confidentiality:
Has access to confidential information, including pricing and ads.
 

Are you ready to smile, apply today.