Executive Assistant - Senior

Posting number: 09036

Department: CITY MANAGER

Job classification: Executive Assistant-Senior

Posting type: Open

Categories: Administration, Administrative Assistant, Office and Administrative Support

Summary

“Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring.” 

Are you passionate about public service and supporting the work that keeps a city running? The City of Hampton is seeking a skilled administrative professional to play a key role in local government operations, providing high-level support to executive leadership while serving the community with professionalism and care.

This position sits at the intersection of residents, city departments, and community partners. You’ll help ensure clear communication, accurate information, and well-prepared materials that support informed decision-making by the City Manager’s office. 

What You’ll Do:

• Respond to citizen inquiries, requests, and concerns accurately, timely, and with a strong commitment to public service.
• Prepare correspondence, reports, briefs, and official city documents – using AI tools to maximize efficiency. 
• Perform basic data analysis and research to identify trends, gaps, and emerging issues affecting city operations.
• Coordinate information related to grievances, contracts, and grants.
• Produce and distribute the weekly City Manager’s memo and related City Council agenda materials.
• Manage executive calendars, travel, personnel records, budgets, and departmental operations.

If you enjoy balancing communication, technology, analysis, and executive support—and want your work to directly impact city leadership and strategic priorities —we’d love to hear from you. 

* This position will remain open until filled. Priority consideration will be given to applications received by May 1, 2026

• Associate's degree in Office Administration, Business, Public Administration or a closely related field of study.
• Five (5) years of experience in providing support, planning and scheduling at an executive level, preferably within a municipal government or other service related organization.
• Requires the ability to efficiently use a personal computer and other office equipment to complete tasks. Requires good knowledge of office terminology, procedures, and equipment; working knowledge of Microsoft Office software; good understanding of business arithmetic and English. 
• Requires the ability to: learn complex computer programs; maintain records and attention to detail; follow complex oral and written instructions, and establish and maintain effective working relationships with diverse populations.
• Must have effective oral and written communication skills. 
• An acceptable combination of education and experience may be considered.
• Must possess a valid driver’s license and must have and maintain a satisfactory driving record based on the City of Hampton’s criteria.
• Must successfully pass a background check related to this position prior to any offer of employment or promotion.