Administrative Assistant Healthcare Specialist

Position provides direct administrative and clerical support to the Healthcare Specialist program and serves as a back-up for the School of Health Sciences. This position entails independent work effort, maintaining confidentiality, and developing strong working relationships both inside and outside the department.

Salary Range:

$32,772 to $41,205. Compensation will be commensurate with the requirements of the position and the candidate’s relevant experience and education.

Major Responsibilities:

• Performing receptionist duties such as greeting students and answering telephone inquiries.
• Prepare reports, rosters, and program announcements at the request of supervisor, faculty, and/or Dean.
• Work in conjunction with program chair/faculty to build and update course schedules.
• Respond to student concerns regarding advising, degree structure, scheduling conflicts, change in enrollment status and account holds; refers students to appropriate offices.
• Copy, collate and distribute materials.
• Schedule meeting rooms.
• Complete purchase requisitions for office and teaching supplies, food, and equipment along with work orders, and other college forms as needed.
• Attend program/school meetings and advisory committee meetings as requested; may also be requested to take minutes at those meetings.
• Enter student information after forms are completed by faculty (program changes, registration, etc.) as needed and maintain student files.
• The above list of duties and responsibilities are not to be construed as an exhaustive list.  
• Other duties logically associated with the position may be assigned.

Minimum Qualifications:

• High School diploma or equivalent
• Associate degree or higher preferred
• Two years of related experience preferred
• Excellent communication skills along with appropriate customer service skills and professional conduct
• Proficient in the use of Microsoft Office software and ability to learn new software platforms
• Ability to work in a team-oriented environment
• Ability to consistently meet deadlines
• Ability to follow through and give attention to detail

Other Requirements:

Selected candidate for employment will be subject to pre-employment background checks, including criminal history checks, and any offer of employment will be contingent upon that outcome. Official transcripts due at hire.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employ