Staff Council Administrator

Administrative Officer (Div)

Requisition ID req35471 Working Title Staff Council Administrator Position Grade 13 Position Summary

The University of New Mexico (UNM) Staff Council is seeking a service-oriented, initiative-taking, and collaborative professional to serve as the Staff Council Administrator. This position plays a vital role in supporting the day-to-day operations, events, and programs of the Staff Council Office, and works hand-in-hand with the Council’s committees, executive leadership, and general membership to promote transparency, facilitate effective communication, and help achieve Staff Council goals. The successful candidate will be present at Council and committee meetings, coordinate and communicate budgetary plans, and consistently seek to educate members on funding use and operational processes. They will also provide meaningful onboarding for new Council leaders, as well as ongoing resources and guidance for all Council members. By taking a collaborative and customer-service approach, the Staff Council Administrator ensures a supportive, engaging environment that furthers the Staff Council’s mission to serve the UNM community.

The University of New Mexico (UNM) Staff Council is seeking a service-oriented, initiative-taking, and collaborative professional to serve as the Staff Council Administrator. This position plays a vital role in supporting the day-to-day operations, events, and programs of the Staff Council Office, and works hand-in-hand with the Council’s committees, executive leadership, and general membership to promote transparency, facilitate effective communication, and help achieve Staff Council goals.

The successful candidate will be present at Council and committee meetings, coordinate and communicate budgetary plans, and consistently seek to educate members on funding use and operational processes. They will also provide meaningful onboarding for new Council leaders, as well as ongoing resources and guidance for all Council members. By taking a collaborative and customer-service approach, the Staff Council Administrator ensures a supportive, engaging environment that furthers the Staff Council’s mission to serve the UNM community.

Duties and responsibilities included, but are not limited to, the following:

1.    Office Administration

o    Oversee the daily operations of the Staff Council Office, including membership management, meeting coordination, and record-keeping.

o    Ensure compliance with the Staff Council’s governing documents, university policies, and parliamentary procedures.

o    Provide administrative support to the Staff Council President, Executive Committee, and various committees.

o    Manage and track Staff Council appointments, resignations, and committee participation.

o    Assist in administering the Standard Operating Procedure (SOP) for the yearly transition of the Staff Council President Elect to President.

o    Train and supervise student employees or lower-level staff as needed.

2.    Committee & Council Support

o    Attend Staff Council events, committee meetings, and retreats to provide logistical and administrative support.

o    Offer resources and guidance to committees on project timelines, budgeting, and event coordination.

o    Serve as a consistent point of contact for Staff Council, working closely as Ex Officio member of the Staff Council Executive Committee to ensure questions and concerns are addressed promptly or delegated to the respective Staff Council Committee as necessary.

o    Provide onboarding for the incoming Council President and other new Council leaders, covering bylaws, resources, and best practices.

o    Assist the Council in defining goals, tracking progress, and offering solutions to help committees achieve objectives.

o    Maintain centralized documentation for Council operations to ensure continuity and alignment with strategic initiatives.

3.    Service & Communication

o    Embody a service-first mindset by providing proactive assistance to the Council and its members.

o    Coordinates Staff Council communications such as building and disseminating newsletters, updating website content, maintaining listservs, and assisting with social media posts. Develops promotional materials as needed.

o    Maintain clear, consistent lines of communication with the Executive Committee, committees, and general membership.

o    Manage the Staff Council SharePoint, Teams, and OneDrive sites and troubleshoot IT-related issues for surveys and listservs.

4.    Financial Management

o    Develop and oversee the Staff Council’s annual budget, ensuring transparent management of operational, project, and a