Data Specialist – Program Specialist 3

Location: CCS District Office Spokane

Department: District Workforce Development

Salary Range: $4,882 - $6,576

Starting salary for this position is: $4,882 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

Spokane Colleges is comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC) serving Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.

Both colleges are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 9/30/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Data Specialist - Program Specialist 3

JOB SUMMARY

Reporting to the Director, this position is key to tracking, documenting and recording the U.S. Department of Labor’s Strengthening Community College Round 5 (SCC5) Grant outcomes. This position serves as the key technical staff member for the multiple systems used by the U.S. government, U.S. Department of Labor (DOL), and Spokane Colleges, to track data.

This position ensures the correct forms are used and non-financial grant documentation is tracked to record the progress of the grant. This position trains new grant partners in the intake and tracking processes.

This is a project position that is grant funded through January 31, 2029.

DUTIES AND RESPONSIBILITIES

• Coordinate, organize, maintain, and input data into various databases, enterprise systems and spreadsheets for the SCC5 Grant. *
• Act as grant lead for the Grant tracking system and other software systems for gathering grant outcomes and participant information. Coordinate data and intake tracking activities with workforce partners and Institutional Research. *
• Coordinate and ensure that SCC5 outcomes are being tracked in accordance with the U.S. DOL guidelines. Ensure that all partner organizations are inputting correct information. *
• Monitor, train and report on external grant partners, including employers to ensure outcomes and back-up paperwork to support outcomes are being maintained according to U.S. government circular guidelines. *
• Produce weekly, monthly and quarterly reports as required. *
• Contact and follow-up with grant participants to gather participant data and audit participant files. Immediately report any discrepancies to the Director. *
• Build mailing lists and helping with technical set-up for mailings, emails and client management system. *
• Coordinate, write and maintain record of grant processes, policies, intake, follow-up and tracking technical materials, class curriculum documents as required by grant. *
• Assist with web pages, external communication software. *
• Coordinate school and non-profit visits to Spokane Colleges or to manufacturing program sites. *
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance Spokane Colleges’ strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

• Manages Complexity
• Decision Quality
• Action Oriented
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Associate degree from an accredited