Administrative Supervisor-Chair's Office

Title: Administrative Supervisor-Chair's Office  

Location: Upper East Side  

Org Unit: Chair Support 

Work Days: Monday-Friday 

Exemption Status: Exempt

Salary Range: $78,225.00 - $89,880.00  

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices 

Position Summary

Manages the administration of scheduling, projects, meetings, preparation and materials supervision for presentations and speaking engagements, visitors, etc. for the Chairman's Office. Ensures that all activities are carried out on the Chair's behalf in the most efficient and effective way.

Job Responsibilities

• Responsible for the oversight, supervision and development of administrative staff within the Chair's executive suite and other departmental divisions.
• Assigns and directs work assignments, conducts performance evaluations, responsible for assessing coverage needs and responsible for all HR personnal matters related to staff supervision.
• Serves as the frontline communicator and point of contact for the Chair's office. Assumes responsibility for facilitating, interpreting, prioritizing and disseminating messages to and from internal and external key constituencies.
• Manages scheduling and optimal utilization of the Chair's time. Maintains calendars by balancing competing priorities and requests for maximum productivity.
• Oversees travel arrangements for the Chair and designated visitors.
• Organizes conference calls/meetings and web-ex sessions with guests and external legal and financial advisors. Coordinates the preparation of documents and other data sets needed for meetings.
• Responsible for contract deadlines and renewals.
• Supports the Chair with the attainment of project objectives and timetables. Coordinates approvals and interactions with key stakeholders as needed.
• Responsible for disbursement/reimbursement activities as needed.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Facilitates faculty affairs, including recruitment, annual reviews and promotions.
• Coordinates on and off-site dinners and special events for fundraisers and other functions.

Education

• Bachelor's Degree in related field

Experience

Approximately 2-3 years of related experience, preferably in an academic healthcare or research setting.

Approximately 5-7 years of progressively responsible administrative exprerience highly desired.

Knowledge, Skills and Abilities

• Demonstrated ability to work effectively in a collaborative manner with all departmental faculty and staff, as well as other institutional representatives.
• Demonstrated excellent verbal and written communications and interpersonal skills.
• Problem-solving and decision-making skills and the ability to make decisions independently.
• Highly organized and able to prioritize and handle multiple tasks simultaneously
• Demonstrated proficiency with MS Office Suite and database applications.
• Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.

Licenses and Certifications

Working Conditions/Physical Demands

 

 

 

 

 

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opp