Sr. Project Coordinator

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

 

The American Heart Association  has an excellent opportunity for Sr. Project Coordinator in our National Center office located in Dallas, Texas.

 

The Sr. Project Coordinator will be responsible for providing coordination and administrative support for assigned department or project. They will be responsible for preparing and distributing communications, scheduling, volunteer responsibilities and other organizing efforts based on project assignments.  Also, they will be responsible for operational budget and expense processing, record keeping or other administrative duties.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Provides execution support for the Presidential and Opening Sessions at Flagship Conferences
• Supports the Science Awards process for the Presidential and Opening Sessions at Flagship Conferences
• Project manages the weekly revenue reporting process, including coordinating regular leadership reports for select meetings.
• Supports the overall annual budget process for the Scientific Meetings and Program Development team.
• Assembles regular budget projection/variance reports for the Scientific Meetings and Programs team
• Assists in financial and contract management through contract submission/routing, work order management, and invoice processing
• Monitors project timelines while optimally presenting project needs and related information as required
• Communicate with team to prioritize and handle assigned projects/events. May coordinate staff, volunteers vendors, etc. to support assigned projects. May support on-site set-up and logistics for meetings.
• Use vendor and/or American Heart Association systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects.
• Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate.
• Performs other duties as required or assigned which are reasonably within the scope and responsibility of the job level and family.

Qualifications

• Typically requires high school diploma or equivalent
• Typically requires a minimum of 5 years meaningful work experience.
• Some job areas may require vocational or technical education in addition to prior work experience.
• Requires operational knowledge of systems and procedures.

 

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase b