Legal Secretary / Senior Legal Secretary

Posting number: 2026-02224

Department: District Attorney

Division: District Attorney

Job classification: Legal Secretary

Posting type: Open

Categories: Legal

Summary

Legal Secretary

Under general supervision, to perform a variety of legal secretarial and support duties for an assigned County department or staff attorneys; to perform office and administrative support work; to answer public and staff contacts and concerns; and to do related work as required.
 
DISTINGUISHING CHARACTERISTICS
This is the first level in the Legal Secretary class series.  Incumbents have responsibility for performing a variety of legal, office, and administrative support work.  Work assignments require substantive knowledge of legal terminology, legal documents, and legal procedures.  This class  is distinguished from Senior Legal Secretary in that Senor Legal Secretary has responsibility for coordinating legal support work and functions for a legal unit or work area in a large department or a small County legal department.    
 
REPORTS TO
A variety of County supervisory or management positions, depending upon the department or program area where assigned.
 
CLASSIFICATIONS SUPERVISED
This is not a supervisory class.

Senior Legal Secretary

Under general supervision, to plan, organize, and carry out legal support functions for an assigned unit in a large County department or a small County legal department; to perform a variety of legal secretarial and support duties; to perform office and administrative support work; to answer public and staff contacts and concerns; and to do related work as required.

DISTINGUISHING CHARACTERISTICS

This is the second level in the Legal Secretary class series.  Incumbents have responsibility for planning, organizing, and carrying out a variety of legal, office, and administrative support work.  Work assignments require substantive knowledge of legal terminology, legal documents, and legal procedures.  This class is distinguished from Legal Secretary in that Senior Legal Secretary has responsibility for coordinating legal support work and functions for a legal unit or work area in a large Department or a small County legal department.    

REPORTS TO

A variety of County supervisory or management positions, depending upon the department or program area where assigned.

CLASSIFICATIONS SUPERVISED

Incumbents may provide work coordination, training, and lead direction for other staff.

Examples of duties

Legal Secretary 

Serves as legal secretary, performing legal support work  for an assigned County department; may provide direct support for staff attorneys; interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate; may personally prepare or assist with the preparation of a wide variety of legal documents, such as motions, briefs, court orders, notices, and subpoenas; receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed; prepares affidavits, petitions, complaints, warrants, and abstracts of judgments; checks and reviews information and documents for completeness and conformance with required standards and procedures; composes routine legal documents, as directed; calendars court appearances and maintains case logs for proceedings; prepares files and information for court proceedings; assists with special projects; may do basic research in assisting with development of citations for cases; compiles information for records and reports; comp