Executive Administrative Assistant

Driven by integrity and united by the people-and-pet bond, we find strong purpose in the work we do and an even greater joy in those we get to work alongside. Together, we harness the expertise of our long-standing tradition of excellence to embrace possibility and continuously push to do what's never been done before in pet care. Discover your purpose and fuel your passions when you bring your love of pets to a team that prides itself on the power of togetherness—We are Proudly Connected. Purely Driven.

 

POSITION SUMMARY

 

We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience. 

 

 As our Executive Administrative Assistant, you’ll provide essential administrative support to our Marketing team and executive-level support for the Chief Marketing Officer. We’re looking for a proactive coordinator who can anticipate and solve challenges before they arise, ensuring our team operates smoothly. If you are detail-oriented, eager to learn the ins and outs of a large multi-national corporate environment, and passionate about making even the most challenging requests seem routine, this role is perfect for you! 

   

• Schedule and coordinate meetings, both internal and external, ensuring all necessary resources and logistics are managed (i.e., scheduling meetings rooms, coordinating food) 

• Collaborate with stakeholders to organize team-building activities and social events 

• Assist the digital team in processing purchase orders, ensuring accuracy and adherence to company policies 

• Maintain a comprehensive record of all purchase orders, invoices, and P-Card receipts 

• Collaborate with teams to reconcile any discrepancies and resolve payment-related issues 

• Effectively onboard contractors by coordinating the necessary paperwork, obtaining security badges, and ensuring access to required systems and tools 

• Identify opportunities for process improvement and suggest innovative solutions to enhance team efficiency 

• Order office supplies for the department 

  

Requirements

• High school degree/GED equivalent plus 5+ years of professional experience as an executive assistant at a large organization with 1+ of those years supporting one or more top-level executives OR Bachelor's degree plus 3+ years of experience in executive and/or administrative support 

• 1+ year of experience working with Microsoft Suite, including Outlook, Word, Excel, Teams, and PowerPoint 

  

The approximate pay range for this position is $63,000 to $100,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and abilities as well as geographic location of the position. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with Company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com). 

 

It is our business imperative to remain a very inclusive workplace.
 
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